GRANTS AND CONTRACTS ADMINISTRATOR

Location
Durham, NC
Posted
Aug 11, 2017
Institution Type
Four-Year Institution

diversity employer



GRANTS AND CONTRACTS ADMINISTRATOR
Medicine - General

  • Work within an established Team that supports assigned division(s).
  • Manager assigned projects and financial project portfolios.
  • Develop budgets and budget justification which include proofing the budget for inconsistencies and ensuring accuracy.
  • Advise the PI on administrative requirements in preparing proposal submissions.
  • Prepare, coordinate and review certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
  • Monitor compliance with agency and University regulations regarding submission; verify all financial information to include application of the appropriate overhead rate for the project.
  • Review sponsored projects through SPS to ORA/ORS to ensure compliance with University procedures and institutional signatures.
  • Ensure understanding of the current fiscal performance of studies and identify areas of concern that need resolution.
  • Advise PI on budget adjustments and revisions necessary to meet the sponsor requirements.
  • Monitor proposal status and advise PI on requirements and deadlines associated with research protection protocols.
  • Develop project management plan for review by the PI or senior level grants administrator.
  • May make cost-sharing adjustments to reflect appropriate labor distribution or related cost-sharing obligations.
  • Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate department personnel.
  • Establish sub-recipient financial and reporting requirements; coordinate issuance of sub agreements with ORA and ORS.
  • Review and evaluate the Site Based Research charge assignment grids based on the schedule of events and protocol for the study.
  • Reconcile monthly budget reports and inform PI and/or supervisor of corrections/adjustments that have been made.
  • Identify the need for cost transfers from budget reconciliation; submit cost transfers.
  • As requirements change, prepare and submit requests for re- budgeting/modifying the funded project budget.
  • Reconcile and close all sub-recipient budgets and obtain all sponsor-required reports.
  • Monitor compliance with agency and University regulations regarding reporting.
  • Maintain financial records per the institutional documents retention guidelines.
  • Ensure process (SOP) is in place within the unit for proper handling of sponsor checks for deposit and recording in the appropriate fund codes.
  • This must be handled in accordance with the institutions check handling process.
  • Monitor and determine appropriate charging of patient care expenses to the study fund codes.
  • Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions on behalf of unit.
  • Manage overdrafts in line with unit procedures and institution guidance.
  • Ensure proper recording of revenue associated with all studies; apply revenue management standards.
  • Closeout all funded projects consistent with university process and timelines.
  • Apply federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards·
  • Submits reports to the Divisional Administrator/Business Manager when requested Supervisory Responsibilities:
  • May supervise grants and contracts assistants and support personnel.

Required Qualifications at this Level Education/Training: Experience:

Skills:
  • Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
  • Research or grants education and/or certification is preferred.
  • Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored
  • Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required.
  • Successful completion of the Research Administration Academy (RAA) is expected.
  • Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date.
  • The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process.
  • Upon successful completion of expected training, the employee must maintain certification( s) by completing continuing education requirements.


Education
  • Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
  • Research or grants education and/or certification is preferred.
  • Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required.
  • Successful completion of the Research Administration Academy (RAA) is expected. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date.
  • The expectation is that the staff member will maintain the requirements for their level.
  • Failing to meet these requirements will be addressed through the performance review process.
  • Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.

Experience

No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.


Requisition Number
401307685

Location
Durham

Duke Entity
MEDICAL CENTER

Job Code
2647 GRANTS AND CONTRACTS ADMINISTRATOR

Job Family Level
81

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion,sexual orientation, or veteran status.Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.

Education

Work requires communications, analytical and organizational skillsgenerally acquired through completion of a bachelor's degree program.Research or grants education and/or certification is preferred.Successful completion of Financial Services Introduction to R3,Introduction to Duke GL, Introduction to Accounting, Sponsored ResearchReporting, Research Administration at Duke (on-line), Basic Compliance(on-line) within first six months of hire is required.Successful completion of the Research Administration Academy (RAA) isrequired. Employees hired into this classification without RAA trainingwill work closely with their manager to schedule and complete thetraining within 12 months of start date. The expectation is that thestaff member will maintain the requirements for their level. Failing tomeet these requirements will be addressed through the performance reviewprocess.Upon successful completion of expected training, the employee mustmaintain certification(s) by completing continuing educationrequirements.

Experience

No experience required for candidates who possess a Bachelor's orMaster's degree in a field of study directly related to the specificposition.

Auto req ID

92730BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

PI99013293