Contract Administrator

Who we are:

The mission of the Office of Contracts and Grants (OCG) is to help CU Boulder faculty, staff, and students obtain and manage external funding for sponsored projects. OCG is committed to protecting the University's interests by reviewing and approving the submission of sponsored project proposals; negotiating contract and grant awards; monitoring the implementation and administration of sponsored projects; initiating and implementing policies and procedures; providing training to faculty and staff; and serving as the University's liaison with sponsors and regulatory agencies.

What your key responsibilities will be:

The Contract Administrator provides a variety of support to the Contracts team within OCG Office in carrying out contract formation, negotiation, and administration, and the detailed administrative work to assure compliance functions are documented. The Contract Administrator will report to the Director of Contracts within OCG. This is an exempt professional position requiring discretionary and professional judgment on sensitive projects, including projects with industry partners involving the exchange of proprietary data and information.

This position will support contract officers in any of the following day-to-day activities:
  • Assessing and processing contract award information into contract management system.
  • Preparing, reviewing, negotiating and arranging the execution of contracts controlling research materials (MTAs) and disclosures of confidential information (CDAs).
  • Developing and issuing administrative modifications and other support to Contracting Officers.

The position requires excellent communication and organization skills, specialized contract administration knowledge, the ability to prioritize and monitor multiple deadlines, and good interpersonal skills to work with a diverse constituency of higher education and business personnel.

This list of duties and responsibilities serves only to illustrate the nature and scope of this position's primary activities and functions:
  • Manages preparation, review and approval, and negotiations prior to coordinating signatures required for Material Transfer (MTA), Confidential Disclosure (CDA), and modifications to existing sponsored research agreements under the supervision of the Director of Contracts, and cross-train contracting staff on same.
  • Provides daily assistance to Contract Officers related to budget verifications, administrative contract modifications, contract execution requirements and award compliance processes for incoming sponsored projects. Work will include coordination with external stakeholders on financial issues and with internal stakeholders (researchers and department administrators) on financial and award stewardship.
  • Exercise discretionary judgment on agreement terms and conditions, identifying risk and mitigation measures, to protect both University and researcher's interests, and advise and counsel researchers on same, including compliance obligations. Advise compliance offices on agreements to assure institutional interests are identified and properly addressed.
  • Lead the automation of, and train contracting staff and officers on, CDA and MTA intake processes, working in close collaboration with University Information Systems as appropriate.
  • Assists with non-financial diligence and compliance matters associated with University sponsored agreements and special projects as requested.
  • Assists in development and editing of process documentation related to OCG award database as it relates to the work of the Contracts unit.

What we can offer:
The annual salary range for this positions starts at $45,000 and will depend upon relevant background and experience. In addition the University of Colorado offers excellent benefits, including medical, dental, retirement (with a 2-for-1 employer match), generous paid time off, tuition benefit and RTD ECO Bus Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be professional. Be collaborative. Be effective. Be Boulder.


What we require:
  • Bachelor's degree from an accredited college or University. Business degree preferred.
  • Six months experience supporting negotiation and administration of research contracts or intellectual property agreements.
  • Proficiency with Microsoft Office Excel, Word, Outlook and internet as a research tool.
  • Proficiency with databases; ability and desire to learn additional database software and functionalities.

What you will need:
  • Excellent written and verbal communication skills.
  • High-level organizational skills.
  • Attention to detail.

What we'd like you to have:
  • At least a year's experience working with University research contracts and/or grants.

Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified.

Special Instructions to Applicants:Please apply by August 25, 2017

If you have technical difficulties submitting application information, please contact the CU Careers help desk at All other job related inquiries should be directed to the posting contact for this posting.

Application Materials Required:Cover Letter, Resume/CV

Application Materials Instructions:To apply, please submit the following materials AS ONE DOCUMENT/PDF to this posting at

1. A current resume.
2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

Please name your document as follows: First-Last-Resume-CL-10623.
During upload, please indicate the type of document to ensure accurate submission.

Job Category: Research Services

Primary Location: Boulder

Department: B0001 -- Boulder Campus - 10059 - Office of Contracts & Grants

Schedule: Full-time

Posting Date: Aug 10, 2017

Closing Date: Aug 25, 2017

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

Position Number: 00715595