Enrollment Services Specialist

Fort Worth, TX
Aug 11, 2017
Institution Type
Four-Year Institution


Requisition Number

Job Title
Enrollment Services Specialist

Student Affairs - 300300

Quick Link


Department Overview
The Division of Student Affairs is a full institutional partner dedicated to creating solutions for a healthier community by fostering student success. The division supports co-curricular and extracurricular programming, activities, and services to facilitate students' academic training, professional growth, and personal development. Additionally, the division supports students' needs, creating an atmosphere that stimulates learning, and integrates extracurricular experiences into the formal educational programs.

Position Details
The Enrollment Services Specialist position within the Office of the Registrar will be expected to perform a variety of office functions. They will establish, monitor, maintain, and oversee both the imaged and physical records of students and alumni. They will also assist students, faculty and staff with information requests within all areas of the University. The Enrollment Services Assistant will be responsible for but not limited to:

* Explaining policy and procedures to students and other constituents/customers in order to advise them of potential solutions to problems.
* Assists in day-to-day student, staff, faculty and alumni requests to include by not limited to enrollment verification/certification letters, transcript requests, contact information changes, add/drop enrollment, withdrawal and leave of absence.
* Prepares and maintains Veterans' Affairs/Hazlewood Act Exemption student folders; keep current and accurate record of schedules, transcripts, term account summaries, and degree plans for VA students; updates add/drops, report changes to the VA, maintains veteran-related forms, reports and contracts.
* Provides support with student health insurance and immunization requirements.
* Handles confidential information with tact, discretion and in compliance with FERPA/HIPPA regulations.
* Processes and prepares new student photo rosters for Colleges in collaboration with Campus Police.
* Assists in auditing transcripts to ensure degree requirements are in progress or met and report findings.
* Promotes diversity within the Office and supports existing University programs, and completes special assignments, tasks and projects as directed.
* Supports the Office of Student Affairs by participating/presenting in various institutional functions and organizations as needed. (i.e. New Student Orientation, Discover MyHSC Day).
* Knowledge of functions and procedures required for record keeping.
* Proficiency with Microsoft Office Excel and Word.
* Excellent communication and interpersonal skills.
* Exceptional organizational skills.
* Ability to exercise good judgment in making various decisions related to departmental functions.
* Ability to work effectively with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
* Perform other duties as assigned.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Required Qualifications
The successful candidate will possess the following required qualifications:

Bachelor's degreee and two (2) years of realated experience; or equivalent combination of education and experience.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* 3-5 years of related work experience in university regulations, policies, and procedures as well as academic record keeping.
* Experience with PeopleSoft.
* Experience with Medicat.
* Experience in handling security sensitive information.

Special Instructions to Applicants
Applicants must submit a resume and a cover letter with their online application.

Pay Rate
Commensurate with Experience

Pay Basis

Job Type

Work Schedule

Application Types Accepted
Main Form

Occupational Exposure to HIV/HBV?

Occupational Exposure to Hazardous Chemicals?

Occupational Exposure to Tuberculosis?

Security Sensitive?

Require a valid Texas Driver's License?

Require a certification?


Official Job Title
Enrollment Services Specialist

Job Open Date

Job Close Date
Open Until Filled

Job Category