Program Coordinator/Office Manager

University of La Verne

Program Coordinator/Office Manager

Job Description Summary:
This position serves as program coordinator for and administrative support to the Office of Religious and Spiritual Life and the Office of Civic and Community Engagement. The primary functions are to help the offices execute the core values of the university by providing coordination of key programs, office management, event management, student employee supervision, and budget management. The position will be housed in the Office of Civic and Community Engagement and will report to the University Chaplain. The hours for this postion will vary and will require some weekends, holidays and evenings; thus flexibility is required.

Specific Duties:

Program Coordination:

Coordinate and implement the Peace Corps Prep Program, including promotion, selecting students, planning professional development events, evaluating that students have met program requirements in order to be eligible for the certificate, serving as main contact for Peace Corps Program, and planning community service events for the Peace Corps Prep students

Co-coordinate and implement the Summer Service Program, including promotion and selection of students, leading aspects of the pre- and post-retreats, and doing site visits during the summer.

Coordinate civic engagement events and fellowships, including the Cafecitos Politicos (roundtables with elected officials, 6x a year), community engagement student fellowship, the Newman Civic Fellows program, writing reports on civic engagement activities for Campus Compact and OCCE, and any other Campus Compact related initiatives

Co-Coordinate the Interfaith Fellows Program, including coordination of student selection process and support student leadership initiatives

Coordinate Spirit of La Verne Recognition Ceremony

Office Management:

Prepare, report and manage units’ related budgets. Draft and/or complete invoices, purchase order requisitions, expense reports, and other financial related forms for financial processing. Make purchases for the office when necessary and according to budget allocations. This includes preparing faculty contracts for CS 305 faculty.

Manage the Office of Religious and Spiritual Life and Office of Civic and Community Engagement’s Master calendars; including Chapel reservations, schedule meetings/events and coordinate the preparation of meeting materials. Prepare administrative support for specified and advisory board meetings (e.g., create and distribute the agenda and note taking) as assigned.

Plan, coordinate, conduct and direct events, workshops and trainings, and travel, as required from the units

Prepare applications and payment for fingerprinting processing for the Office of Civic and Community Engagement

Student Worker Supervision:

Supervise student worker(s) or staff’s schedules, time cards and project lists. Direct and delegate student worker(s) and staff in creating various announcements, initiations and/or flyers for events, workshops and trainings for the units

Other duties as assigned including attending staff meetings

Minimum Qualifications:

2 years experience working with community partners

1 year experience working with undergraduate students

1 year experience with collaborative work environments

Strong customer service and verbal/written communication skills to maintain neutrality when working with various constituency groups within higher education.

Competency in MS Office (Excel, Word, Outlook), email, internet and various office machines.

Strong organizational, coordinating and time management skills. Ability to work independently and as a member of a team while exercising flexibility to meet planned and unplanned deadlines.

Proficient data entry, data reporting and management skills.

Ability to supervise and train assigned staff.

Knowledge of budgeting and accounting practices.

Preferred Qualifications:
Higher education experience. Experience with statistics and database programs such as Microsoft Access, Digication, etc. Spanish language, bilingual

Location: La Verne Central Campus

Special Instructions:
To be considered for this position please visit our web site and apply on line at the following link:

The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation


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