Tutor and Outreach Coordinator
Tutor and Outreach Coordinator
Job Number: 75929
JOB ANNOUNCEMENT Job Title: Administrative Associate 2 Business Title: Tutor and Outreach Coordinator, Schwab Learning Center Division/School: Vice Provost for Student Affairs Job Code: 4102 Salary Level: E Exemption: Non-Exempt FTE: (50%) Appointment Duration: Continuing For full consideration please submit your application by 5pm on August 22, 2017. Note: Not all unique aspects of this job are covered by this job description Would you like to use your student service expertise to help coordinate a valuable service for students with learning differences? Then this position in the Schwab Learning Center may be the right opportunity for you! The Schwab Learning Center is proud to be part of Student Affairs, which advances student development and learning; fosters community engagement; promotes diversity, inclusion and respect; and empowers students to thrive. JOB PURPOSE:
Provide administrative and operational support working under general supervision, to coordinate the Schwab Learning Center Tutor Program and outreach to SLC and other students with learning differences throughout the year.
- Respond to inquiries, determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
- Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
- Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
- Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
- May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
- May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support and/or collaborate with financial analyst to hire student workers..
- May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
- Coordinate tutor program: identify, interview, evaluate and hire Stanford student tutors for Schwab Learning Center.
- Contact SLC students upon admissions, coordinate student activities, provide orientation of program to incoming and prospective students.
- Cover front desk phones and inquiries for BEAM during working hours.
Education & Experience:
High school diploma and three years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Proficient computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing routine tasks.
- Strong organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize and multi-task.
None PHYSICAL REQUIREMENTS*:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
- Work alongside a professional group of employees to serve students with learning differences. The SLC program is a rapidly growing and fast-paced environment.
- Ability to work between offices and desks until a permanent location for the Center is established.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: Vice Provost for Student Affairs
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.