Coordinator, Schwab Learning Center

Aug 10, 2017
Administrative Jobs
Technology, IT Support & Training
Institution Type
Four-Year Institution

Stanford University

Coordinator, Schwab Learning Center

Job Number:

For full consideration please submit your application by 5pm on August 18, 2017.

Note: Not all unique aspects of this job are covered by this job description

Would you like to use your student service expertise to help coordinate a valuable service for students with learning differences? Then this position in the Schwab Learning Center may be the right opportunity for you!

The Schwab Learning Center is proud to be part of Student Affairs, which advances student development and learning; fosters community engagement; promotes diversity, inclusion and respect; and empowers students to thrive.


Provide complex administrative or operational support with minimal supervision. May be responsible for overseeing other administrative staff or subordinates.


  • Act on behalf of the supervisor, department manager, or chair regarding establishing priorities and identifying and resolving problems that are administrative in nature.
  • Research and/or write background information for meetings. Participate in meetings on supervisor's behalf, inform after the fact.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
  • Coordinate complex office moves. Plan and coordinate routine remodeling and renovations.
  • Analyze and review material and extract pertinent information for briefing purposes.
  • Positions at this level also include one or more of the following duties:
    • In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration.
    • Responsible for leading the administrative functions of a program or unit.
    • Perform human resources transactional support and/or faculty affairs support.
    • Serve as building coordinator.
    • Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input.
* Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience:

High school diploma and six years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Proven success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.
  • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Work alongside a professional group of employees to serve students with learning differences. The SLC program is a rapidly growing and fast-paced environment.
  • Ability to work between offices and desks until a permanent location for the Center is established, estimated October 2017.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
Stanford University's Schwab Learning Center (SLC) was made possible through the endowment of entrepreneur, Mr. Charles Schwab, who is himself dyslexic and a Stanford graduate. The services of the SLC are not mandated activities, such as those offered in Stanford's Office of Accessible Education. However, they offer important support for students with learning differences during college and across the lifespan. Some of the services include: self-awareness of one's personal learning profile, assignment to experienced learning specialists for advice and specialized learning and technology-based strategies; 1-1 tutoring with graduate students trained in working with students with a variety of learning differences; technology training and assessment; community, clinician, faculty and TA outreach and professional development; diagnostic screenings for suspected learning differences; advice on disclosure in the workplace and at school; a resource center for graduates on navigating the accommodations process on graduate and licensing exams; forums with internationally known experts; and career panels hosting successful Stanford graduates with learning differences; partnerships with research organizations and home to the CAST UDL Innovation Studio at the Schwab Learning Center.

Recently, the SLC has embarked on an effort to redesign the Center to reflect current priorities in the fields of Dyslexia, ADHD, Universal Design for Learning (UDL), and address the greater neurodiversity among postsecondary students. The SLC in alignment with BEAM, Stanford Career Development is designed to prepare students for success in life at Stanford and beyond. This requires a different philosophical approach to provide services that prepare students for the lifespan, focus on student strengths, and provide innovative tools to address student needs. The new vision is intended to propel the SLC to be the foremost center of its kind in postsecondary settings.

The three key messages of the SLC focus on:

  1. A commitment to globally shifting the paradigm of disability to a strengths-based model of learning differences and Universal Design for Learning, through education, innovation and outcomes;
  2. Expert staff who are compassionate and dedicated to teaching students to leverage their gifts and talents through self-awareness and research-based activities; and
  3. The design of innovative services, tools and programs to prepare students with learning differences to live meaningfully across the lifespan.

Come grow with us! Experience a culture of excellence.

Stanford University, located in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values, innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professional looking to advance their careers.

Stanford University is an equal opportunity action employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and individuals with disabilities.

Finalist candidate must successfully pass a pre-employment background check.

Job: Administration

Location: Vice Provost for Student Affairs
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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