Principal Gifts and Advancement Initiatives Coordinator

Colorado, Denver, USA
$18.93 - $20.43 per hour
Aug 10, 2017
University of
Faculty Jobs
Position Type
Alt-Ac & Post-Ac
Institution Type
Four-Year Institution

Position Summary

The Principal Gifts and Advancement Initiatives Coordinator reports to the Executive Director, Principal Gifts & Advancement Initiatives (PGAI). The Coordinator manages several business functions on behalf of the PGAI team (including scheduling, leadership travel coordination, customer service, and correspondence). In addition to these business functions, the Coordinator is also responsible for partnering with the leader in his/her area to support them in efficiently and effectively managing their portfolio of responsibility. This may include assisting with report and briefing creation, donor/prospect development strategies and sessions, tracking and ensuring the execution of donor cultivation activities, completing call reports, and other activities.

The Principal Gifts & Advancement Initiatives Coordinator will also be responsible for crafting and preparing high-quality professional documents, reports, and presentations as needed and will assist in managing special projects. Special projects may include (but are not limited to) program benchmarking and research, organizing and facilitating meetings, trainings, and other team activities; requesting, performing and analyzing research on donors, prospects, and alumni; recommending and implementing business process improvements.

This employee must be able to multi-task and prioritize many competing deadlines and timelines. Attention to detail, commitment to quality, and ability to take initiative are essential to success in this position. The Principal Gifts and Advancement Initiatives Coordinator must also be an effective, professional, and diplomatic liaison to a variety of audiences including University leadership, advancement staff, donors, alumni, parents, and other constituents.

Essential Functions

Administrative Coordination

  • Supports the leader in his/her assigned team to effectively manage their portfolio of responsibilities. This may include specific assignments related to principal gift portfolios and trustee engagement, monitoring project tasks and timelines, constituent moves management, research and data compilation, data entry and business process improvements.
  • Coordinates the development of leadership travel schedules and arrangements and manages part of the Leadership Request System and PGAI calendar activities.
  • Creates and delivers high-quality professional reports, presentations, and other documents for internal and external audiences.
  • Provides excellent customer service to University leadership, advancement staff, campus colleagues, alumni, donors, visitors and others. Responds knowledgably and professionally to inquiries over email, telephone, and in-person.
  • Helps to initiate and facilitate administrative processes such as contract reviews, research requests, data pulls, etc.

Budget Coordination

  • Prepares expense reports and reimbursement requests on behalf of his/her assigned team.
  • Serves as a knowledgeable resource for applicable purchasing policies and procedures.

Special Projects

  • Organizes and facilitates trainings, meetings, and small events on a regular basis, including strategy sessions.
  • Researches and prepares reports on specific topics (e.g., benchmarking/best-practices at other institutions, donors/alumni, giving histories/constituent information, etc).
  • Serves as a knowledgeable resource for project management best practices and solutions.

University Citizenship

  • Serve as an active and collaborative partner to all central and unit-based advancement functions and campus colleagues to foster strategic, effective, and collaborative advancement practices.
  • Model "One DU" leadership.

Knowledge, Skills and Abilities

  • Outstanding attention to detail and commitment to quality.
  • Excellent interpersonal skills, including verbal, written and organizational skills.
  • An understanding and attitude of customer service.
  • Ability to be very flexible and adapt to change.
  • Ability to manage time well, particularly while managing competing priorities.
  • Willingness to take initiative, keep a positive attitude, and maintain a professional demeanor.
  • Adept at problem-solving, critical thinking, and using judgment in situations that that require sensitivity and tact.

Required Qualifications

  • Bachelor's degree.
  • 2 - 3 years of professional administrative work experience.

Preferred Qualifications

  • Experience working in a non-profit or similar complex setting.

Special Instructions

Candidates must apply online through to be considered. Only applications submitted online will be accepted.