Program Coordinator (UCP 5)

Location
Storrs, CT
Posted
Aug 10, 2017
Institution Type
Four-Year Institution
Job Title: Program Coordinator (UCP 5)
Job ID: 2018027
Location: Storrs Campus
Full/Part Time: Full-Time
Regular/Temporary: Regular

Job Posting

The Office of University Events and Conference Services is responsible for the management and execution of high-quality events and conferences that support and enhance the University's reputation, its priorities, and its constituents. We do this by providing superior consulting and management services to University departments and external partners.

We are committed and dedicated to working with University departments and external partners to achieve positive results within a range of budget considerations. We act as a one-stop-shop resource to guide customers through the event, conference, and meeting management process in order to create a desired experience, while reaching outlined goals and objectives.

Additionally, we oversee the execution of the Convocation and Commencement ceremonies and reservations for the Rome Commons Ballroom, Dodd Center, Lodewick House, and Wilbur Cross North Reading Room.

Job Summary

Under the direction of the Director and Assistant Director of University Events and Conference Services, coordinates day-to-day activities and provides support for all University Events and Conference Services programs and initiatives.

Duties and Responsibilities
  • Coordinates all aspects of events and conferences including, but not limited to, initial concept and design, printed materials, catering, logistics and general operations, protocol, and on-site management.
  • Manages workflow, administrative paperwork, records, and invoicing related to events and conferences; prepares correspondence, maintains ongoing contact with program organizers.
  • Responds to inquiries from students, faculty, program organizers, planners, and other staff regarding appropriate University and unit policies, procedures, and requirements. This includes other University offices, external organizations, and the public.
  • Prepares and monitors event budgets and makes recommendations for expenditures.
  • Conducts and attends meetings with program organizers and appropriate University partners as required to facilitate communication and ensure successful operations of programs.
  • Uses event management software to assist in managing programs, facilitating communications, and developing accurate invoices.
  • Facilitates registration services for programs using web-based applications.
  • Compiles data and prepares reports.
  • Evaluates and monitors effectiveness of services provided; identifies and recommends enhancements; institutes policy changes.
  • Assigns work to support staff and student workers.
  • Performs related duties as required.

Minimum Qualifications
  1. Bachelor's degree.
  2. At least three years related professional experience.
  3. Ability to perform in team environment, effectively multi-task, and prioritize workload.
  4. Demonstrated computer experience including Microsoft Office applications.
  5. Excellent written, verbal, and interpersonal skills; strong attention to detail and accuracy.
  6. Willingness to work flexible hours, including evenings and weekends.

Preferred Qualifications
  1. Certified Meeting Professional, Certified Collegiate Conference and Events Professional, or other related industry certification.
  2. Experience with Regonline, Cvent, or other event management software.
  3. Involvement in professional organizations and continuing education and training related to meeting and event management.
  4. Sales and marketing experience.
  5. Experience working in a University-setting.

Appointment Terms

This is a full-time, 12-month permanent position based in Storrs. The University offers a competitive salary, outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. Salary is dependent upon education, qualifications and experience.

To Apply

Interested candidates should submit a cover letter and resume that demonstrate how you meet the minimum qualifications and any preferred qualifications you may have for this position, and the contact information, including phone numbers, for three professional references through UConn Jobs, at www.jobs.uconn.edu. Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. (Search # 2018027)

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on August 23, 2017.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

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