Assistant Director of Domestic & International Admissions

Saint Leo, FL
Aug 10, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution


Under the direction of the Assistant Vice President of Campus Admissions, the Assistant Director maintains overall responsibility for all activities related to the recruitment of University Campus students within assigned geographic territory. Primary responsibility for communicating with domestic/overseas agencies and agents as well as their target recruits. Travel domestically and abroad required. The Assistant Director leads recruitment, application review process, and manages prospective student communications from the point of initial contact through all admission and enrollment requirements.

***In addition to uploading resume, the following document(s) are required for consideration. We are requesting that document(s) be uploaded in one file (.PDF or Word) to the APPLICATION PACKET section of the application.***
  1. Cover Letter

Note: Position may either be regionally-based on the East Coast, or based on the University Campus in Florida. Territory requires overnight travel.


  • Territory Management: formulates travel, telephone and email communication plan for inquirer to enrollment in support of overall goals for first year students.
  • Recruiting and Counseling Prospective Students: develops strong working relationships with prospective students, including parents/family members; exercises independent judgment in evaluating students as potential candidates for admission with particular emphasis on academic preparation. Ensures outstanding admissions experience through first term registration processes for undergraduate students.
  • Ensures smooth transition between Admissions Counselors and Student Advocates.
  • Info Sessions: conducts presentations to prospective students and their parents/families. Work collaboratively within admissions and across campus to ensure that enrollment objectives are achieved.
  • Application File Review: reading applications, recommending students for review by Admission Committee. Must exercise good judgment regarding the academic, personal and co-curricular qualities Saint Leo University desires in its student body.
  • Communication: initiate tracked and documented telephone / email contact with prospective students and applicants to ensure that prospective and admitted students receive personal verbal and written communication. Document each telephone and email contact. Outstanding speaking, writing and listening skills are required.
  • Collaborate all internal and external activates with the Operations, Marketing, and Campus Visit teams.
  • Event programming: participates in planning, implementing, and communicating details of on and off-campus events for the Office of Admission
  • Social networking: participates in social networking initiatives for the Office of Admission.
  • Financial Aid: develop expertise in describing Saint Leo University's merit scholarships and financial aid awarding policies and practices, and ensure the highest level of service and accuracy with families.
  • Confidentiality: must safeguard the confidentiality of student, staff and University information by exercising discretion in managing records and communication with faculty, staff, parents, alumni and current and prospective students.
  • Professionalism: must demonstrate the highest professional demeanor and ethical behavior.
  • Admission staff members are expected to remain current regarding external market conditions and best practices.
  • Additional Responsibilities: Performs other duties as assigned, including oversight of particular projects, targeted prospective student groups, liaison activities within and outside of the university, etc.
  • Ensure compliance with all Saint Leo policies and all federal, state and accreditation requirements.



  • Bachelor's degree from a regionally accredited college or university.
  • One to three years' college recruitment or other relevant sales or recruitment experience preferred.
  • Second language: written and spoken Mandarin, Portuguese and / or, Spanish.
  • Any equivalent combination of education, experience and training that provides the required knowledge, skills and abilities.
  • Knowledge of Saint Leo University's mission, services, policies and procedures.
  • Extensive knowledge of a liberal arts college environment and undergraduate admission.
  • Knowledge of student recruitment software, and Microsoft Office.
  • Flexible work schedule required; overnight travel, evening and weekend work required.

  • Excellent communication and presentation skills.
  • Strong written and verbal communication skills, including the ability to describe University programs and campus culture.
  • An appreciation for high school and college-age students and the varied nature and expectations of serving that population.
  • Technology skills to support territory management, daily contact with students, faculty, staff and others, and to support the goals and mission of the University.

  • The ability to work collaboratively as a member of a close and integrated team of admissions professionals.
  • Proven ability to work with both traditional and non-traditional students with diverse backgrounds and needs.
  • Proven ability to establish rapport with students, faculty, alumni, employers and staff colleagues.
  • The ability to articulate the value and benefits of a liberal arts education to a variety of audiences.
  • The ability to work independently as well as establish and maintain collegial relations with other University staff, faculty and students.
  • The ability to plan, organize and implement programs and projects related to the University's enrollment goals.
  • Flexible work schedule required; overnight travel, evening and weekend work required.

  • Lifting of 25-35 lb. rolling carriers and boxes of recruitment materials.
  • Standing and sitting for long periods of time.
  • Extensive phone work and email keying.
  • Travel by auto, train and plane.


The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and University, handle various type of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.


The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Saint Leo University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success.

Job ID 2017-1576
Job Locations US-FL-Saint Leo


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