Judicial Coordinator, Administrative Assistant

Location
Princeton, NJ
Posted
Aug 10, 2017
Institution Type
Four-Year Institution

Requisition # 2017-7826
Department Dean of Undergraduate Students
Category Administrative Support
Date Posted 8/9/2017
Full-Time / Part-Time Full-Time
Application Deadline ..

Overview

Reporting to the manager of administration in the Office of the Dean of Undergraduate Students (ODUS), the judicial coordinator/administrative assistant serves as assistant to two associate deans and one assistant dean. The substantive areas under this position's organizational purview are student conduct, crisis management, and residential education. This key position requires a high level of discretion, and the ability to respond in a tactful and sensitive manner to a variety of situations involving students in crises, as well as other tasks as required by the department. The coordinator/assistant will occasionally work directly with students on the Honor Committee (HC) as well as Residential College Advisers (RCAs) and students who make requests for emergency funding.





Responsibilities

The coordinator is responsible for docket management and record keeping for the undergraduate student disciplinary process. The coordinator manages scheduling and document preparation for the Faculty-Student Committee on Discipline (COD). The coordinator serves as secretary for the Residential College Disciplinary Board (RCDB). The coordinator provides logistical support for training and educational initiatives of the student-run Honor Committee. The coordinator provides technical and procedural expertise and support regarding record-keeping systems, policies and procedures for deans in ODUS and residential college staff, specifically the Directors of Student Life (DSLs). The coordinator will be relied upon to track case files, Public Safety reports, and other documents, and will often be asked to reference past and current cases in assisting the deans.



In the administrative assistant role, this position supports the Residential College Adviser (RCA) program, scheduling and providing logistical organization for fall training, in-service training, and components of the Residential Education Program (REP).



The position includes financial responsibilities, in that the assistant tracks and manages Prime financials for requests made of the Dean's Emergency Funds, and for spending in relation to RCA training, both of which are overseen by the associate dean(s). The assistant also tracks and creates expense reports to reconcile the deans' professional development and other associated expenses.



The key characteristics of the coordinator/assistant are initiative, attention to detail, the ability to cultivate a thorough knowledge of all current disciplinary, student crisis, and residential education matters, and the ability to work well with students.

Other duties as required.

Qualifications

  • Availability for evening meetings of the Committee on Discipline (approximately 15-20 evenings during the academic year);
  • Proficiency in the Microsoft Office Suite including Word, Excel, Access, and Outlook;
  • Use/knowledge of PeopleSoft and SharePoint;
  • Ability to work collegially with other departments such as residential colleges, academic departments, the Department of Public Safety, Counseling and Psychological Services, the Registrar's Office, Office of the Vice President and Secretary on a near-daily basis, and others on a less frequent basis;
  • Strong organizational skills with great attention to accuracy and detail.
  • Strong analytical skills required;
  • Ability to take initiative and think on one's feet to solve problems;
  • Ability to work with tact, discretion and confidentiality;
  • Ability to work independently and as a team member;
  • Ability to set priorities for a wide range of tasks and deadlines;
  • Ability to approach hectic situations with a positive attitude and a “roll-with-it” mindset;
  • Flexibility to switch tasks frequently in a busy office;
  • Interpersonal and communication skills: must have amiable, engaging, helpful attitude, especially with respect to students;
  • Bachelor's Degree;
  • Minimum of 1 - 3 years of work experience in a professional setting.


Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 030

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No



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