Administrative Support Associate
Position Number T99798
Position Classification Title Administrative Support Assc
Functional Title Administrative Support Associate
Position Type Temporary Staff
Temporary Administrative Support Associate
Will be responsible for coordinating the Latino Community Coalition of Guilford (LCCG) meetings including inviting guest speakers, securing the location for the meetings, and documenting meeting minutes. Will provide assistance in expediting fundraisers, trainings, forums, and other events, and assist to organize and coordinate the following programs: youth mentorship/leadership development, DACA in the Workplace forum, Latina Women on Board, Latino Men On Board, and the Notable Latinos of the Triad signature gala event. Will maintain web and social media presence and communication for the LCCG.
Will perform a variety of Internet research functions and use word processing, spreadsheets and presentation software. May assist with overflow work from administrative and executive assistants.
Will work with internal and external parties to organize the various components needed to initiate, run and conclude projects. Duties will include coordinating schedules and activities, placing orders for supplies and services, and tracking progress and results.
The University of North Carolina at Greensboro is a world-class, research intensive, regional University with a diverse portfolio of expertise and a particular focus on fostering healthy lives, vibrant communities and global connections. UNCG is a leading institution within the 17-campus University of North Carolina System. Recognized for its programs in the Music, Theater and Dance; Nursing; Business; Education; Life and Physical Sciences; and Health and Human Sciences, UNCG continues to grow its enrollment and enjoys the most diverse student populations of all the UNC system universities. With more than 19,000 students, UNCG has a significant and positive impact in North Carolina and the Greensboro/Triad area in particular. UNCG is nationally recognized for its distance learning initiative and serves many rural areas of North Carolina with its highly rated online educational programs. Established in 1892, the University of North Carolina at Greensboro was founded as the first public university in North Carolina for women. In 1963 the school became co-educational, but the legacy of providing both opportunity and excellence continues today.
HIGH SCHOOL DIPLOMA OR EQUIVALENCY; OR DEMONSTRATED POSSESSION OF THE COMPETENCIES NECESSARY TO PERFORM THE WORK.
Previous experience in an office setting preferred. Experienced administrative professional who is dependable, attentive to detail, and highly organized with business maturity, discretion, enthusiasm, and a positive attitude. Excellent communication skills in both English and Spanish languages. Technologically literate with strong computer skills including familiarity with Microsoft Word and Excel and other commonly used software. Good internet skills, including use of e-mail programs, social media skills, and group messaging. Good organizational skills and record keeping. Cheerful presence and people skills. Self-starter who can work independently. Skill in establishing priorities and managing workload. Ability to follow directions.
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Special Instructions to Applicants
The Latino Community Coalition of Guilford (LCCG) is an initiative under the sponsorship of the UNCG-Center for New North Carolinians located on the UNCG campus. Its mission is to strengthen and support the Latino Community in Guilford by promoting advocacy and education through a collaborative and empowered network. Candidates must be bilingual Spanish-English, written and verbal fluency.
Applicants are required to upload a list of references of least three (3) professional references that includes:
- Company Name,
- Type of reference (Professional, Supervisor, Colleague, Academic or Personal). One (1) of those references will need to be a current or previous supervisor.
- Email Address
- Contact Phone Number
Recruitment Range $11.21 - $14.04 / Hour
Org #-Department Center for New North Carolinians - 12409
Work Hours of Position 40 hours per week; schedule may vary according to duties
Job Family Administrative and Managerial
Competency Level Contributing
2-4 key competencies for successful execution of job duties, including chosen level definition:
Understands general operation of functional unit, to include knowledge of staff and program responsibilities. Applies knowledge or reference material necessary to provide answers to "frequently asked questions". Uses general knowledge of program procedures, methods and practices to refer clients to resources.
2. Information/Records Administration
Uses established filing and data systems, functions and/or procedures that require knowledge of the program. Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail. Understands software used to perform day-to-day functions.
Communicates routine and general information to staff, clients, and/or public about standard services, processes, and procedures using prescribed or established guidelines. Screens and directs clients /visitors to appropriate source.
4. Office Technology
Uses a variety of office equipment information systems (e.g. telephone, computer with standard software, fax, copier, etc.) to access, input, and verify standard information. Operates and performs tasks to maintain equipment with a general understanding of its capabilities.
Open Date 08/09/2017
Close Date 08/20/2017
Job Close Date
Type of Appointment Temporary Part-Time
Time limited duration of appointment
Salary Grade Equivalency 59
Number of Months per Year 12
- Cover Letter
- List of References
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Have you graduated from high school or received a GED?
- * Please indicate how you learned of the vacant position for which you are applying:
- UNCGjobsearch Website
- Greensboro News & Record
- Carolina Peacemaker
- Other Newspaper
- The Chronicle of Higher Education
- Inside Higher Ed
- Other Professional Journal
- UNC System Job Board
- Other Online Job Board
- Personal Networking
- * Do you have the ability to proficiently speak English and Spanish?
To learn more or to apply for this position please visit our UNCGjobsearch website at https://jobsearch.uncg.edu