Assistant Dean of Career Education & Associate Director of Career Communities PhDs & Postdocs

Aug 09, 2017
Executive Administration Jobs
C-Level & Executive Directors, Deans
Position Type
Institution Type
Four-Year Institution

Stanford University

Assistant Dean of Career Education & Associate Director of Career Communities PhDs & Postdocs

Job Number:

JOB ANNOUNCEMENT Job Title: Student Services Manager 1 Business Title: Assistant Dean of Career Education & Associate Director of Career Communities - PhDs and Postdoctoral Students

Primary Location: Vice Provost for Student Affairs Job Family: Student Services Job Series: Student Services Job Code: 7506 Grade: J Exemption: Exempt Appointment Duration: Continuing Stanford University, recognized as one of the most prestigious and innovative academic institutions in the world, is prioritizing students' career education by reinventing its model of career connection and investing resources to ensure that its undergraduate and graduate students have a successful transition from college to meaningful work. BEAM, Stanford Career Education is accepting applications for the position of Assistant Dean of Career Education & Associate Director of Career Communities, with a focus on PhD and Postdoctoral students. Career Communities, one of BEAM's three collaborative units, supports students in career exploration and cultivating personalized networks that shape their professional journey. Additional information about BEAM and Stanford's Vision 2020 for Career Education is available at:

JOB PURPOSE: Reporting to the Associate Dean of Career Education & Director of Career Communities, the Assistant Dean of Career Education & Associate Director of Career Communities is responsible for providing strategic leadership to a team of two Assistant Directors/Career Coaches to develop dynamic career communities, engage students in career programs and resources, and cultivate meaningful connections on behalf of PhD and Postdoctoral students in the Schools of Humanities & Sciences, Engineering, and Earth, Energy & Environmental Sciences.


  • Manage people, processes, and programs to implement the goals of BEAM - Stanford Career Education. Make hiring decisions, provide coaching and mentoring, and manage performance.
    • Develop career communities for students within an assigned area focused on PhD and Postdoctoral students.
    • Plan regular career meetups, labs, and group advising sessions to address the career exploration needs of students, postdocs, and recent alumni.
    • Provide career coaching to students, postdocs, and recent alumni and assist with career exploration and job search needs.
    • Serve on the Career Communities management team and provide guidance and counsel to the Associate Dean of Career Education & Director of Career Communities on matters of policy, procedures, resources, and personnel.
    • Directly supervise, provide strategic leadership, and manage the performance of a team of two Assistant Directors/Career Coaches who serve PhD and Postdoctoral students in the Schools of Humanities & Sciences, Engineering, and Earth, Energy & Environmental Sciences.
    • Plan and facilitate administrative meetings, training, and professional development programs for staff.
    • Lead, and collaborate in, center-wide initiatives, such as career fairs, open houses, meetups/labs, and programs for various constituent groups.
    • Lead and serve on committees and task force groups to design, implement, and evaluate programs.
    • Implement measurement and assessment processes for all programs.
  • Identify, clarify, and resolve program issues and concerns with substantial significance in accordance with established policies and procedures which may span multiple areas, using advanced technical and professional knowledge requiring independent judgment.
  • Respond to inquiries regarding university policies and procedures requiring interpretation; provide recommendation for correction.
  • Develop long range planning for a program. Manage, develop, and forecast department and program budgets.
    • Manage budget for Career Communities - PhD and Postdoctoral students.
  • Interpret, implement and ensure compliance with university administrative policies within a program. Recommend new internal policies, guidelines and procedures.
  • Lead BEAM initiative and the process of establishing meaningful connections between students, postdocs, alumni, and employers via educational opportunities, career meetups, networking events, and career programs.
    • Engage with employers and alumni in collaboration with Career Ventures and Career Catalysts teams.
    • Connect students, postdocs, and recent alumni to resources, employers, alumni, and opportunities.
  • Independently make decisions regarding projects and initiatives within confines established by BEAM's executive team.
  • Manage the implementation of social media and technology to brand career communities and increase awareness of career resources, programs, opportunities, and meaningful connections for students, postdocs, and alumni.
    • Develop and share print, web, and mobile resources relevant to students, postdocs, and alumni.
  • Identify, manage, collaborate and develop relationships with the university network of stakeholders, including academic departments and faculty, to enhance students' connections with relevant resources, programs, and opportunities.
    • Establish and maintain relationships with key campus stakeholders and external partners to advance the agenda of engaging students in career development early and often and connecting them with internship and employment opportunities in a variety of sectors.
  • Other duties as assigned by supervisor.

MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and five years of relevant experience, or combination of education and relevant experience. Experience in higher education setting preferred.

Knowledge, Skills and Abilities:
  • User knowledge of Microsoft Office Suite and Google Drive.
  • Advanced communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and all levels of management.
  • Strong analytical skills to review and analyze complex financial information.
  • Strong leadership and strategic management skills.
  • Demonstrated experience managing people.
  • PhD in Education, Counseling, or related field is highly desirable.
  • Related field and experience in career coaching, community development, program planning and execution, group facilitation and/or engagement, and employer relations and/or university recruiting.
  • Experience working at Stanford is a plus.
  • Knowledge of career needs and interventions, resources, and networks for PhD and
  • Postdoctoral students.
  • Knowledge of career interests and personality assessments, print and web resources, and publications.
  • Deep understanding of strategy, measurement, and assessment.
  • Entrepreneurial, creative, and innovative spirit; comfortable with change, ambiguity, and risk in a fast-paced environment.
  • Multicultural awareness and competence; ability to work in a diverse environment and serve constituents from a wide variety of backgrounds.
  • Proven ability to establish and maintain effective working relationships with a variety of internal and external constituents in a complex system.
  • Organizational abilities.
  • Experience and comfort with technology, social media, and digital communication.
  • Proven record in leading and developing cohesive teams, managing performance and productivity, strategic planning, and contributing to organizational leadership.
  • Demonstrated passion for and experience in employment and career development, university recruiting, relationship development, program planning and execution, group facilitation and engagement, and advising stakeholders.
  • Knowledge of trends in career education, internships, employment, economy, technology, and industry networks.
  • Frequently sit, perform desk-based computer tasks.
  • Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Experience a culture of excellence. Stanford University, located in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Stanford University is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and individuals with disabilities.


  • Submit a resume, cover letter, and three professional references.
  • Priority review deadline is August 16, 2017. Position will remain open until filled.

Finalist candidate must successfully pass a pre-employment background check.

Job: Student Services

Location: Vice Provost for Student Affairs
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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