Job description

Duties: Reporting to the Senior Director, Finance and Administration, Provost Administrative Affairs ('PAA'), the Grants Coordinator B is responsible for the following:
*Provide assistance with proposal development, budget development and related pre-award issues for a diverse sponsor portfolio for the departments that reside under the PAA office
*Assist with proposal submission (electronic and paper submissions) and follow-ups as needed
*Apply knowledge of Office of Management and Budget (OMB) Uniform Guidance
*Manage post-award processes including monitoring and review of all charges to sponsored projects, the reconciliation of accounts, and production of monthly financial reports for Principal Investigators, including fund projections
*Monitor and enforce compliance with sponsor guidelines
*Meet with Principal Investigators to discuss financial issues with their research programs and to secure their approval (signature) of reports
*As part of primary grant responsibilities, perform transaction work (payroll, graduate funding, etc.) as it relates to grant management. When not in conflict with primary grant responsibilities, it is expected that this position will be available to assist with non-grant related transaction work (payroll, graduate funding, reimbursements, etc.) within the business office.
Due to entrepreneurial nature of Provost Administrative Affairs, varied and unusual situations frequently arise. The Grants Coordinator will proactively act with staff to handle these situations to ensure compliance. This individual must utilize substantial interpersonal, written and analytical skills in order to communicate with all levels of the Provost including senior leadership, faculty and directors as well as external clients and contractors.

Qualifications: The successful candidate for the Grants Coordinator position will have the following qualifications:
* Bachelor's degree and 2 to 3 years pre- and post- award experience, or equivalent combination of education and experience, is required
* Excellent critical thinking, analytical, verbal and written communication is required
* Ability to apply solid organizational and time management to a deadline driven, multiple priority work environment is required
* The ability to be comfortable working in a frequently changing environment, and to function as part of a team
* Familiarity with UPENN sponsored research policies and related financial systems is a plus.
This position requires a candidate who exhibits an engaged and responsible attitude and possesses the ability to work effectively with both faculty and staff members. We are seeking a candidate possessing a pro-active work style with strong follow-up skills and the ability and desire to add value to the sponsored research enterprise. This position requires the ability to work well under pressure. The successful candidate should clearly demonstrate attention for detail, highly effective interpersonal skills and the ability to enforce grant guidelines with constituents in a professional, diplomatic and assertive manner. A successful candidate will exhibit a professional presence which will allow the candidate to take ownership of the grants process, and an ability to react quickly in a deadline-driven environment is highly preferred. A successful candidate will possess an ability to switch gears depending on project deadlines and an ability to collaborate well with individuals of diverse backgrounds and skill sets within across the organization.

Reference Number: 83-26579

Salary Grade: 026

Employment Type: Exempt

Org: Provost's Office

Special Requirements:

Job Family: D-Financial




Diversity Profile: University



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Job No:
Posted: 8/9/2017
Application Due: 8/9/2018
Work Type: