Administrative Support Associate I

This position provides administrative support for the Office of Federal Relations Director. Administrative responsibilities will include management of the Director's calendar, securing travel arrangements for the Director, correspondence, document and report preparation, and management of the UKFR department. Financial responsibilities include preparation of payment documents (PRDs, Purchase Orders, Journal Vouchers, etc.), monthly reconciliation of six departmental accounts, travel voucher preparation, and departmental budget monitoring. The successful candidate will be a self-starter, will work well independently and have excellent decision making skills.

Job Title
Administrative Support Associate I

Requisition Number

Working Title

Department Name
14700:Office of Federal Relations

Work Location
Lexington, KY

Grade Level

Salary Range

Type of Position

Position Time Status

Required Education


Click here for more information about equivalencies:

Required Related Experience

3 yrs

Required License/ Registration/Certification


Physical Requirements

Sitting for long periods of time, repetitive motion related to computer use.


Monday - Friday 8:00 am -4:30 pm.


Microsoft Office suite including Word, Excel, Access, and Outlook.

Does this position have supervisory responsibilities?

Preferred Education/Experience

Associate's Degree and experience in office management and support of high level administrators.

Deadline to Apply

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please choose the answer that best describes the number of years of full-time paid work experience you have in managing the calendar of a manager/director, making travel arrangements, preparing & monitoring financial documents, and monitoring & reconciling departmental budgets.
    • None
    • More than 0 but less than 1 year
    • 1 year or more but less than 2 years
    • 2 years or more but less than 3 years
    • More than 3 years
  2. * Please describe your employment experience with office management, including calendar management, arrangement of travel, payment of invoices, reconciliation of financial accounts and preparation of correspondence.

    (Open Ended Question)

  3. * Where did you first see this position advertised other than on UK's online employment system?
    • (Diverse Issues in Higher Education)
    • A Colleague, Friend and/or Family Member
    • None of the Above

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents


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