Program Coordinator, Emergency Medicine Clinical Administrative Team

Location
Stanford
Posted
Aug 08, 2017
Institution Type
Four-Year Institution


Stanford University

Program Coordinator, Emergency Medicine Clinical Administrative Team

Job Number:
75897

Do you enjoy working as part of a team in a fast-paced environment? Are you seeking to develop within an organization? If so, then Stanford University School of Medicine has an exciting, challenging and rewarding job opportunity! The Department of Emergency Medicine has an immediate opening for a Program Coordinator to support the Clinical Administrative Team (Vice-Chair, Med. Director and Asst. Med Directors). The Clinical Administrative team oversees Clinical operations, Quality, Process Improvement, Patient safety, Network development, and Digital Health.

You will be working with an exceptional group of people in a dynamic and friendly work environment by providing administrative and operational support. This is a busy position requiring accuracy, organization, initiative, flexibility, and independence. An ideal candidate would exhibit excellent time management skills, communications skills, the ability to set priorities and a passion for working with people.

For information on the Department, please visit http://med.stanford.edu/emed.html

Duties include:

  • Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature.

  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.

  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.

  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

  • Create complex reports and spreadsheets which may utilize specialized software and systems.

  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection

  • Provide administrative oversight for fellowship program.

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and four years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Advanced computer skills and demonstrated experience with office software and email applications.

  • Demonstrated success in following through and completing projects.

  • Excellent organizational skills and attention to detail.

  • Strong verbal and written communication skills.

  • Excellent customer service and interpersonal skills.

  • Ability to prioritize, multi-task, and assign work to others.

  • Ability to take initiative and ownership of projects.

  • Ability to routinely and independently exercise sound judgment in making decisions

    DESIRED QUALIFICATIONS:

    • Prior work experience at Stanford University and/or in higher education strongly preferred.

    • Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred.

    • Must be facile with Word, Excel, PowerPoint, Adobe

    PHYSICAL REQUIREMENTS*:

    • Constantly perform desk-based computer tasks.

    • Frequently sitting.

    • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

    • Rarely twist/bend/stoop/squat, kneel/crawl.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.




    Job: Administration

    Location: School of Medicine
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.






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