Records Information Management Services (RIMS) Coordinator

Job Category: Academic Professional Academic Professional
Location: Urbana


The University of Illinois seeks a Records, Information Management Services (RIMS) Coordinator to works with personnel from all functional areas of business for the University including but not limited to HR, Finance, Utilities, Facilities, Academics, and Research. Work includes both records management activities such as those found in traditional inventory and disposal projects as well as a broad range of information management activities including support for streamlining business processes associated with the management of information assets and addressing the creation and management of born-digital records. Other duties include:


1. Communicate to departments best practices regarding, information generation, storage, inventory, management, and disposition to optimize service.

2. Assist in developing, updating, and disseminating policies and procedures related to managing records and other information resources in all formats.

3. Work directly with units to support the disposal or archiving of records and other information assets in compliance with legal and regulatory requirements.

4. Engage and collaborate with internal business, IT, program, and compliance experts in all aspects of the records and information management program as needed.

5. As needed, provide direct oversight for large departmental projects related to records and information management organization and access.

6. Support the development of business process improvements and business workflow analysis for RIMS related business processes.

7. Assist with developing and delivering training programs, seminars and presentations.

8. Work closely with colleagues and assist in the identification of and transfer to archival custody, records having enduring value.

9. Stay abreast of the latest advances in information management.

10. Provide supervision and oversight for student personnel and performs other duties and responsibilities as appropriate for a Records and Information Management Services Coordinator.


Candidates must possess a Bachelor's degree in the field of Business Management, Organizational Development, Information Technology or related field as well as one to three years of experience working with records and information resources and systems. Other requirements include: knowledge and understanding of basic records and information management functions; strong analytical, quantitative and problem solving skills and exercise independent judgment; strong computer skills with Microsoft Office products, particularly Excel, PowerPoint and Word; strong organizational skills with attention to detail and deadlines and excellent verbal and written communication skills, including ability to interact professionally with a diverse group of executives, managers, and subject matter experts.

Preferred qualifications include: Master's degree or advanced degree with a concentration in the management and organization of information assets, business information systems, information technology, organizational systems or information science; experience working in the environment of higher education, health services, facilities and utilities, information technology or with large research-based organizations; experience with electronic records management systems, electronic document management systems, document imaging, or enterprise database systems; demonstrated knowledge of, or experience in identifying, the relative value of records, with a particular understanding of records of enduring value; demonstrated ability to oversee and support the development and delivery of training materials; knowledge of issues related to managing research data in a university environment and currently certified i.e. ICRM Certified Records Manager and/or AllM ERM Masters Certification; Certification by the Academy of Certified Archivists or Project Management Certification.

This is a full-time, 12-month Academic Professional position. For full consideration, candidates must apply and submit a letter of application, resume, and names/addresses/phone numbers of three professional references by August 30, 2017 at

The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.

HR Service Center
449 Henry Administration Building, MC 341
506 South Wright Street
Urbana, IL 61801
(217) 333-2600

The University of Illinois is an affirmative action/equal opportunity employer dedicated to building a community of excellence, equity and diversity. The System Offices welcome applications from women, underrepresented minorities, individuals with disabilities, protected veterans, sexual minority groups and other candidates who will lead and contribute to the diversification and enrichment of ideas and perspectives.

Close Date: 08/30/2017