Aug 08, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Duties: The Assistant Director, Annual Fund is responsible for implementing strategies and coordinating the day-to-day operations of the Annual Fund of the Morris Arboretum of the University of Pennsylvania. The position, reporting to the Senior Associate Director of Development, is an integral part of a well-established
development program and works closely with staff responsible for raising major gifts. The position is responsible for achieving annual fundraising goals and for measuring and evaluating performance on a regular basis, including maintaining an Annual Fund pipeline.

Principal position responsibilities/duties include:
-Preparation of all communications (solicitations, marketing materials, acknowledgements, email correspondence, etc.) associated with the Annual Fund. Developing and maintaining a current knowledge of Arboretum-wide priorities and activities as they pertain to the Annual Fund is essential for preparing solicitation letters and acknowledgements. Regular communication with fundraising colleagues and utilization of written records is essential for producing donor-centric communications.
-Coordination of the Annual Fund leadership donor stewardship society (gifts of $2,500 or more), the Collectors Circle, and includes preparation of personalized solicitation letters and acknowledgements to this segment of donors.
-Developing and maintaining regular reporting and analysis of Annual Fund performance, including the Annual Fund pipeline. This also includes ongoing gift reconciliation to ensure accuracy in two fundraising databases.
-Development and implementation of an annual stewardship plan for Annual Fund and Tribute and Memorial donors. This may include phone calls, events, and token gifts, as well as preparing and proofreading donor lists for stewardship publications.
-Coordinate and support the Tribute and Memorial gifts program, including donor acknowledgements and notifications to the honoree or bereaved. May include coordinating bench dedications and donor recognition engraving in the garden.
-Participate in central Development and Alumni Relations meetings at the University of Pennsylvania as assigned.

Qualifications: Minimum Qualifications:
-A Bachelor's Degree is required and 1 to 3 years of professional experience in non-profit fundraising, or an equivalent combination of education and experience.
-Possess excellent oral, written, organizational, and interpersonal skills.
-Writing exercise will be administered to candidates selected for an in-person interview.
-Ability to work effectively in a team environment.
-Demonstrated attention to detail.
-Discretion and confidentiality with sensitive information.
-Proficiency with Microsoft Outlook, Word, Excel, and Power Point.
-Some evening and weekend work is required.
-Valid driver's license is required.

Preferred Qualifications:
-Experience using a fundraising database or software, particularly Raiser's Edge.
-Experience working for non-profit organization.
-Knowledge of the principles and practices of annual fundraising programs, including direct mail, email communications, and how annual giving programs intersect with major giving programs.

Reference Number: 60-26342

Salary Grade: 026

Employment Type: Exempt

Org: Arboretum Development

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: F-Development/Fundraising/Marketing

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