Program Coordinator

Job Description

Program Coordinator-1702292

Required Qualifications: (As Evidenced by an attached resume)

High School Diploma/GED. Four years of directly-related, full-time administrative experience. Events coordination experience. Experience working in a higher educational institution.

Experience working with underrepresented student populations. Experience effectively multi-tasking in a fast-paced, dead-line driven environment with a high degree of accuracy and oganization. Proficient, professional experience in word processing, spreadsheet management, electronic messaging and internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, etc...).

Preferred Qualifications:

Bachelor’s Degree. Previous experience in a public sector higher educational institution. Experience working with federally-funded grants for educational programs. Knowledge of MS Access or other computer database programs. Previous experience with university diversity programs or recruitment of diverse students is preferred. Experience working with students, faculty and university administrators.

Brief Description of Duties: The incumbent will be responsible for providing support to the Center for Inclusive Education programs, Program Managers and Administrative Coordinator. The incumbent will handle all related administrative responsibilities and serve as a contact person for students, graduate programs and other administrative departments. Responsible for correspondences, related activities and events, the processing of paperwork, and the management of program/student data. The incumbent will prepare appointment paperwork, purchase requisitions and personnel transactions before final consideration by the Assistant Dean for Diversity and Inclusion. Incumbent must possess outstanding written, verbal, and interpersonal communication skills. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving.

Program Coordination: Day-to-day coordination of CIE diversity grants/programs to enhance the recruitment, retention and professional development of underrepresented minority students and postdoctoral fellows. Duties include assistance with planning and executing high-visibility activities, and participation in project- related meetings, both on- and off-campus. Organize tasks and agendas, take minutes, write correspondence, and assist as necessary on special projects and with the daily support of the Program Manager.

Program Administration: Assist with the maintenance of program-related files and administrative responsibilities associated with expenses, including travel reimbursement forms, catering quotes, honoraria, etc. Serve as a liaison with Procurement and the Office of Grants Management to ensure the timely processing of invoices and requisitions.

Communications and Outreach: Assist the Program Manager with the preparation of program materials, event promotions, scholar announcements and reports for broad distribution, including newsletters and annual reports. Contribute to the CIE social media campaigns by sharing appropriate programmatic happenings and updates.

Data Management: Support the Program Manager in the collection and analysis of relevant data (scholar participation, budget expenditures, and activity outcomes) as well as assist with the preparation of presentations of outcomes and report findings to be given at local and national conferences.

Other duties or projects as assigned.

Special Notes: The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at

About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollack House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Equal Opportunity Employer, females, minorities, disabled, veterans.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

Official Job Title: Senior Administrative Assistant
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Graduate School-The Research Foundation for The State University of New York at Stony Brook
Schedule: Full-time Day Shift 8:30 - 5:00Graduate School-The Research Foundation for The State University of New York at Stony Brook
Posting Start Date: Aug 7, 2017
Posting End Date: Aug 21, 2017, 10:59:00 PM
Salary: $44,500-$51,000
Salary Grade: N8


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