HR Records/Imaging Coordinator

Posting Details
Posting Summary

Posting Number STA00153PO17 Classification Title Records Analyst II Internal Title HR Records/Imaging Coordinator Campus Columbia 01 College/Division Division of Human Resources Department Salary Administration and HR Systems Band 4 Advertised Minimum Salary $26,988 Advertised Salary Range $26,988 Location of Vacancy Part/Full Time Full Time Hours per week 37.5 Work Schedule

Monday-Friday, 8:30 a.m. -5:00 p.m.

Type of Staff Position Full-time Equivalent (FTE) Basis 12 months Job Search Category Administrative

About UofSC

The University of South Carolina is a premiere flagship research institution in South Carolina and one of the top 50 “Best Colleges” according to U.S. News and World Report. With more than 46,000 students on eight campuses, the University of South Carolina is a leader in improving the lives of individuals in South Carolina and around the world. Founded in 1801, the University of South Carolina employs almost 14,000 people. At the University of South Carolina, our employees include some of the brightest minds and most accomplished professionals in the world. The diversity of thought and active engagement of our colleagues makes for a dynamic and interesting work environment. The University has been named a best place to work, and a big part of that is the people. Our diverse faculty and staff embody a dedication to serve our students, so that a job becomes a passion with no limits.

Benefits for Temporary Positions

The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers state employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, navigate here:

Position Description

Advertised Job Summary

Under the general supervision of the HR Information Systems manager, this position is responsible for the organization, implementation, and direction of the personnel records management program for all non-student personnel records for the University of South Carolina, which includes seven system campuses and two medical school campuses. Responsible for the editing, scanning, indexing, validation, and audit of personnel records, and assuring quality of documents. Responsible for telephone and written verification of employment, and assures compliance with the Freedom of Information Act and State and University policy and procedure. Responsible for preventative maintenance of records area equipment, coordinating with outside vendors as necessary. Responsible for records disposition in accordance with retention schedules and serves as the liaison with the designated records manager of the University to review and maintain retention and disposition schedules as it relates to HR. Retrieve and compile information needed for internal and external audits; reply to subpoena requests, and assist employees with viewing of their personnel record.

Minimum Qualifications (Classified and Unclassified positions)

Bachelor's degree; or high school diploma and 4 years experience in records management, information systems, or office administration.

Preferred Qualifications

Bachelor's degree preferred. Preference given to candidates that have extensive experience with records/imaging of Human Resources personnel files in a Higher Ed environment. Familiarity with SC Department of Archives and History Records Management policies and procedures.


Excellent attention to detail, accuracy and time management skills. Excellent verbal and written communication skills. Ability to effectively prioritize work and to work in a fast-paced, high volume environment. Knowledge of Content Manager or PeopleAdmin Records a plus.

Posting Detail Information

Number of Vacancies 1 Desired Start Date 09/01/2017 If Research Grant/Time Limited, give end date Job Open Date 08/07/2017 Job Close Date 08/18/2017 Open Until Filled No Special Instructions to Applicant Quicklink for Posting EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, color, religion, national origin, sex, sexual orientation, gender, age, disability, veteran status or genetics.

Position Attributes

Hazardous weather category Non-Essential Safety Sensitive or Security Sensitive No

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree, or high school diploma and four (4) years work experience that is directly related to the area of employment; or equivalency?
    • Yes
    • No
  2. * Please describe your human resources experience and other relevant work experience related to this job.

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents


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