Facilities Services
Classified Represented Position
100%-12 Months

AUGUST 29, 2017 BY 4:00 P.M.

Monthly Salary Range: $3,450.03- $4,403.20 (Starting Salary $3,450.03)
Hours/Days to be worked: Monday-Friday between 8:00 a.m. and 4:30 p.m.

We are looking for candidates who have the desire and ability to create a welcoming work environment that positively engages and impacts our diverse workforce and student population. Our goal is to create an inclusive working environment of collaboration, transparency, support, and shared leadership among all constituency groups: faculty, staff, administration, and students. We are looking for candidates who share the District's vision and willingness to ensure equal employment opportunity, will assist in creating an environment that is welcoming to all, and that will foster diversity and promote excellence.

DEFINITION: Under general supervision, perform a variety of clerical duties of above-average difficulty which require learning specific policies and practices and selecting the procedures to use for specific cases; type with accuracy and speed; and do related work as required.

REPRESENTATIVE DUTIES (ILLUSTRATIVE ONLY): Duties may include but are not limited to the following:
  • Performs financial record keeping operations of aboveaverage difficulty related to one of the District's financial activities such as accounts payable, accounts receivable, warehouse inventory, payroll, loan collections, or budgets.
  • Reviews, verifies, and examines material in connection with the specific activity assigned; may audit invoices by checking or verifying extensions or comparing with purchase orders; may prepare correspondence to vendors concerning payments; may prepare invoices for amounts due the College; may make collection calls, perform skip tracing, and follow up delinquent accounts; may maintain a perpetual inventory for the warehouse; may compile data to prepare a major payroll; may collect student loans or prepare student loan and grant disbursements; may reconcile bank accounts; may prepare bank deposits or deposit reports; may prepare journal entries; may process budget transfers; may process budget augmentations; may assist in the budget development process; may assist in the processing of travel request and reimbursement; may assist in the review of purchase requisitions for appropriate account numbers; may assist in maintaining the Chart of Accounts; may assist in preparing special financial reports or analysis.

  • Updates records, recapitulates data, and prepares regularand special reports.
  • Answers questions, interprets and explains procedures, and resolves problems which require technical knowledge oft he activity assigned.
  • May post and balance a general and subsidiary ledger for assigned activity, take a trial balance, and prepare or type a report.
  • Performs data entry and other functions on a computer terminal.
  • Performs duties of cashier making change, balancing tills, preparing bank deposits.
  • At the request of a supervisor, performs a variety of unscheduled duties normally and traditionally performed by an Intermediate Account Clerk II.

    Any combination equivalent to graduation from high school and two years of responsible accounting clerical experience.

  • Methods, terminology and equipment used in financial record keeping

  • Understand and follow oral and written directions; troubleshoot and resolve fiscal record-keeping problems
  • Index and alphabetize accurately
  • Make arithmetic computations and compare names and numbers rapidly and accurately
  • Use a computer terminal rapidly and accurately in a variety of applications
  • Work cooperatively with others
  • Handle and accurately count a large volume of currency and checks
  • Work in a multiethnic environment.

  • Possession of keyboarding skills for typewriter, PC, and CRT.
  • Experience in operating other office machines such as copy machines and microfiche readers.

    Be willing to work overtime or evenings as required. Work schedule subject to change - overtime required during initial weeks of each semester.

    Seeing to inspect written documents, communicate with District staff, sitting for extended periods of time, bending, kneeling and reaching to retrieve and file records, and dexterity of hands and fingers to operate a keyboard and other office equipment. Must be able to lift at least 20 pounds and able to stand for long periods.

    Usually 8 a.m. to 4:30 p.m., but work schedules are subject to change. Position may be required to work overtime or evening shift, 12 noon to 8:30 p.m.

    One year.

    Salary and other terms of employment are competitive. Placement is at Range 37 on the District Classified Represented Salary Schedule which is available online at

    Generous fringe benefits include fully paid medical, dental, and vision for employees and their families, and life insurance for the employee.

  • Successful completion of background and fingerprint clearance and TB screening.
  • Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
  • Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
  • Board of Trustees approval.

    For full application instructions and position description, visit

    Pasadena City College utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. You can apply for a position from any computer with Internet access. All materials are submitted electronically through PCC's Applicant Tracking System (ATS) at https://pasadena. Applications completed and received by August 29, 2017 at 4:00 p.m. will receive full consideration.
    Please keep in mind the following:
  • If you do not follow the process or your application/ resume is incomplete, your information will not be processed.
  • The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. It is, therefore, important that the application be thorough and detailed. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
  • While the acceptance of the application packet is done through PCC's Talent Applicant System (ATS), all hiring decisions are made by a hiring committee.
  • Positions are full-time (100%) and “open until filled,” unless otherwise stated.
    Once applications are submitted they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance, please contact the Human Resources office at 626-585-7388. Applicants may expect to be notified approximately 4 - 5 weeks following the closing date as to the status of their application.

    For full consideration, all of the following must be submitted along with the online application. An incomplete application packet will not be forwarded to the hiring committee for review.
    1. Cover letter
    2. Professional resume
    3. Other information considered pertinent to the application

    Note: It is the applicant's responsibility to ensure that all application materials are fully and correctly submitted. All supporting documentation should include position name and/or position number. All materials submitted are for this position only and become the property of the District. Materials, including USB flash drives, compact disks and slides, will NOT be returned, copied or considered for other openings.

    Established in 1924, Pasadena City College has been serving the San Gabriel Valley for more than 90 years. PCC enrolls more than 30,000 students each semester and offers 60 academic and 72 Career and Technical Education programs. The main college campus occupies an idyllic 53-acre site, while the Community Education Center and Child Development Center are located in separate facilities. The college is renowned for its high student transfer rate, national mathematics and forensic honors, and extensive study abroad offerings. 80% of our students receive the Board of Governor's Fee Waiver which is based upon the federal poverty guidelines. PCC is accredited by the Accrediting Commission for Community and Junior Colleges. For more information, go to

    The mission of Pasadena City College is to provide a high quality, academically robust learning environment that encourages, supports and facilitates student learning and success. The College provides an academically rigorous and comprehensive curriculum for students pursuing educational and career goals as well as learning opportunities designed for individual development. The College is committed to providing access to higher education for members of the diverse communities within the District service area and to offering courses, programs, and other activities to enhance the economic conditions and the quality of life in these communities.

    The Immigration Reform & Control Act of 1987, Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. This requirement applies to both United States citizens and aliens. Any employee who is unwilling/unable to fulfill this requirement will not be employed.

    Pasadena Area Community College District will not sponsor any visa applications.

    If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please inform Human Resources.

    It is the policy of the PACCD that all candidates for employment need to be cleared for employment through the process of background check and verification of prior employment, references and credentials.

    Crime awareness and campus security information are available from Campus Police and Safety. (Public Law 101-542)

    The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District, or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District Office at 1570 E. Colorado Blvd., Pasadena, CA 91106.

    The Board of Trustees reserves the right to extend time limits or reinstate the search process at any time. The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.

    Equal Opportunity, Title IX, Section 504 Employer

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