Administrative Assistant II
Administrative Assistant II
Pasadena City College
FINAL DATE TO SUBMIT THE DISTRICT APPLICATION AND ALL SUPPORTING DOCUMENTS
August 25, 2017 BY 4:00 PM
Monthly Salary Range: $4,203.52- $5,364.88 (Starting Salary $4,203.52)
Hours/Days to be worked: Monday-Friday between 8:00 a.m. and 4:30 p.m.
We are looking for candidates who have the desire and ability to create a welcoming work environment that positively engages and impacts our diverse workforce and student population. Our goal is to create an inclusive working environment of collaboration, transparency, support, and shared leadership among all constituency groups: faculty, staff, administration, and
students. We are looking for candidates who share the District's vision and willingness to ensure equal employment opportunity, will assist in creating an environment that is welcoming to all, and that will foster diversity and promote excellence.
Under direction, performs a variety of advanced and complex administrative support functions in support of a Dean or Administrator, requiring independent judgment and discretion. Positions may provide lead direction to general clerical support positions.
The Administrative Assistant II classification is the second level in the Administrative Assistant series which is comprised of three (3) levels. Positions in the series are distinguished by reporting and working relationships, level of independence, supervision
received and exercised, decision making, judgment, and minimum qualifications for employment consideration.
Positions in the Administrative Assistant II level typically perform advanced journey work, requiring the application of analytical problem solving that involves deviations from process, technology and resources. This class is distinguished from the Administrative Assistant I level by the increased complexity of assignments, broader range of duties, and independence of judgment.
Depending upon the assignment, the position may be designated as confidential pursuant to the terms of the applicable government code section.
Note: The Administrative Assistant II for the division of Engineering & Technology and Economic and Workforce Development works collaboratively with internal and external partners to fulfill academic and grant needs. The Administrative Assistant II maintains budget documentation and verifies payroll information for faculty and part-time staff. Will also assist in coordinating projects with business and local high school districts.
REPRESENTATIVE DUTIES (ILLUSTRATIVE ONLY):
Duties may include but are not limited to the following:
boards and computerized databases.
KNOWLEDGE AND ABILITIES:
EDUCATION AND EXPERIENCE:
A typical way of obtaining the required knowledge, skills and abilities is a combination of education and experience equivalent to graduation from high school or GED AND four years of progressively responsible clerical/administrative support experience working for an administrator or manager.
Note: Graduation from a two year accredited college (AA degree) may substitute for the experience on a year for year basis.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and
no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
LEVEL OF SUPERVISION EXERCISED:
SALARY AND BENEFITS:
Salary and other terms of employment are competitive. Placement is at Range 45 on the District Classified Represented Salary Schedule which is available online at http://www.pasadena.edu/hr/docs/compensation/PasadenaCity-College-CFT.pdf
Generous fringe benefits include fully paid medical, dental, and vision for employees and their families, and life
insurance for the employee.
CONDITIONS OF EMPLOYMENT:
APPLICATION AND SELECTION PROCESS:
Pasadena City College utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. You can apply for a position from any computer with Internet access. All materials are submitted electronically through PCC's Applicant Tracking System (ATS) at https://pasadena.csod.com/ats/careersite/JobDetails.aspx?site=1&id=339. Applications completed and received by August 25, 2017 at 4:00 p.m. will receive full consideration.
Please keep in mind the following:
interview. It is, therefore, important that the application be thorough and detailed. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
Human Resources office at 626-585-7388. Applicants may expect to be notified approximately 4 - 5 weeks
following the closing date as to the status of their application.
For full consideration, all of the following must be submitted along with the online application. An incomplete application packet will not be accepted.
1. Cover letter
2. Professional resume
3. Other information considered pertinent to the application(optional)
Note: It is the applicant's responsibility to ensure that all application materials are fully and correctly submitted. All supporting documentation should include position name and/or position number. All materials submitted are for this position only and become the property of the District. Materials, including USB flash drives, compact disks andslides, will NOT be returned, copied or considered for other openings.
PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer