Assistant Director, Facilities Maintenance


Job Description Summary:

The Division of Operations, Facilities Maintenance department is seeking an experienced Assistant Director, Facilities Maintenance (MEP) professional to oversee Mechanical, Electrical and Plumbing maintenance, preventative maintenance and repair activities associated with assigned buildings and management of assigned trade shops/units. The Assistant Director reports to the Executive Director, Facilities Maintenance. Responsible for collaboration with stakeholders throughout the university and with external parties to achieve work objectives and execution of the job in a manner that demonstrates quality service to customers.
Responsibilities of the Assistant Director, Facilities Maintenance include:
• Manages short- and long-term schedules and execution of maintenance, repair and alteration activities of assigned building portfolio to include preventative maintenance, regular/routine and emergency situations in order to accomplish necessary work in buildings with the least impact to building occupants/residents. Works closely with Facilities Resources and Planning staff to ensure the timely and accurate development and execution of preventative maintenance in assigned buildings. Manages facilities maintenance response to emergency and urgent work situations in assigned buildings, responds to emergency calls (including after hours) and ensures that trade shop personnel are available to respond to emergency incidents.
• Manages multiple assigned trade shops/units and meets established service and budgetary targets. Utilizes the capabilities of the AiM system to generate reports and schedule work, and other tools to identify trends and develop strategies to balance workload and forecast future requirements of shop personnel. Monitors and tracks work requests and preventative maintenance key performance indicators. Supervises and mentors assigned staff. Serves as expert resource and mentor. Supports career and professional development of staff. Develops and implements (in conjunction with the Operations' training specialist), professional development program for staff in shops/units managed. Responsible for annual performance reviews, goal setting and performance check points for supervised staff.
• Develops scopes of work, issues requests for proposals (RFP) to procure contractor support for repair and alteration activities in assigned portfolio, utilizing university and Division guidelines for sourcing and work authorization. Manages contracts for selected vendors and oversees scope of work. Manages multiple projects and/or service contracts simultaneously to ensure timely completion of planned and unplanned work.
• Works collaboratively with property management staff to deliver quality service to customers in assigned building portfolio including coordination of communication, work expectations and completion of necessary work as appropriate. Works closely with customers and stakeholders as needed and proactively communicates between and among all parties. Participates in working groups, intra and inter-departmental taskforces as a lead Facilities Management representative for assigned buildings.
• Works closely with university Health & Safety office to ensure appropriate environmental controls in projects as needed. Collaborates with Facilities Planning staff to develop standards for materials and equipment in assigned building portfolio and works closely with Facilities and Campus Development Services and Planning, Development and Construction staff to ensure that materials and maintenance standards are taken into account during repairs and renovations.
• Manages the approved annual operating budget for routine operations and preventative maintenance in assigned areas of responsibility, including identifying situations that reflect under or over utilization of people and financial resources. Develops recommendations for maintenance priorities including identification and plans to address any deferred maintenance. Identifies projects for capital planning and budgeting purposes.
• Prepares operational and financial reports to management, as necessary, to demonstrate effectiveness of the operation and/or substantiate recommendations for action or improvement.
• Develops, recommends and implements procedures and policies to ensure quality of work conducted by both GW personnel and contractors in assigned buildings. Maintains current working knowledge of OSHA and EPA regulations as well as state and local regulations related to a hazard free workplace.
• Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 6 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 4 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Strong customer service, communication, and scheduling skills.

Experience with work management systems (AiM or other) in a facilities and/or construction setting.

Proven track record managing multi-skilled maintenance personnel and/or project management expertise.

Demonstration of project or line function supervisory experience.

Demonstration of preventative maintenance planning and scheduling across multiple trades.


Campus Location: Foggy Bottom College/School/Department: Operations Family Facilities & Campus Ops Sub-Family Building and Facilities Management Stream Management Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday - Friday - 7:30 AM-4:00 PM & After hours & on-call Position Designation: Designated On-Site: Employees who are required to physically report to work or remain at work during an emergency or adjustment to the university's operating status Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006526 Job Open Date: 07/28/2017 Job Close Date: 08/18/2017 If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. Names and Contact Information for References
Optional Documents
  1. Other Documents Refer to Special Instructions to Applicants

Documents needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
  3. Names and Contact Information for References
Optional Documents
  1. Other Documents Refer to Special Instructions to Applicants