Materials Management Assistant

Washington, D.C.
Aug 05, 2017
Institution Type
Four-Year Institution


Job Description Summary:

The Division of Information Technology ( is the chief provider of technology infrastructure, services and applications at GW. The Division partners with stakeholders across GW to equip students, staff and faculty with the technology know-how and tools necessary to achieve academic excellence.

Reporting to the Supervisor of Materials Management, the Materials Management Assistant supports the Division's Financial Services department.

The Materials Management Assistant will be responsible for maintaining the DIT Software Maintenance dashboard as well as entering all purchased hardware, mobile devices, and software into ITSM Asset Management database. The incumbent will perform physical audits of all DIT purchased assets at both the Foggy Bottom (Washington, DC) and Virginia Science & Technology (Ashburn, VA) campuses. This individual will assist in the relocation of hardware within/between campuses for installation and help with project planning efforts as well as assist with e-cycling of out-of-life Division assets. He/she will create and process purchase requisitions for Division staff using EAS and IBUY.

The position is based at GW's Foggy Bottom campus but will require travel between GW's Virginia Science & Technology campus in Ashburn, VA once a week or at management's discretion.

The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Knowledge of Remedy ITSM, IBUY, and Enterprise Accounting System

Prior experience with inventory management in an IT environment

Strong computer skills, including proficiency with Microsoft Excel

Good oral and written communication skills

Proficiency with data entry

Experience with best practice documentation of policies and procedures

Proven experience in shipping and receiving and conducting assets audits

Experience working in the area of e-cycling hardware assets

Working experience with purchasing and tracking all assets including mobile devices, employee workstations, and network equipment and servers

Strong vendor management skills

Ability to be flexible and service-oriented in a knowledge sharing working environment

Experience working in higher education or campus environment is considered

Experience with maintaining Software Maintenance dashboards


Campus Location: Foggy Bottom College/School/Department: Division of IT Family Facilities & Campus Ops Sub-Family Materials Management Stream Service and Support Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday-Friday 8:00 am - 5:00 pm Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006499 Job Open Date: 07/25/2017 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * What is your salary range expectation?
    (Open Ended Question)
  2. * Does the professional experience section of your resume include months?
    • Yes
    • No

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Documents needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents