Program Coordinator

Requisition # 2017-7852
Department PUPP
Category Administrative Support
Date Posted 8/4/2017
Full-Time / Part-Time Full-Time
Application Deadline ..


Reporting to the Director of the Princeton University Preparatory Program (PUPP), the PUPP Program Coordinator will be an essential member of the PUPP team, with multiple administrative and program support responsibilities. These include working with University staff, PUPP Scholars, area high school counselors and teachers, as well as PUPP Scholar families and support structures.

The PUPP Program Coordinator will provide the following administrative and operational functions for PUPP:

Office management for PUPP
Budget management for PUPP
Program management for components of the PUPP Summer Institute and Academic Year operations

Founded in 2001, PUPP is a comprehensive academic and cultural enrichment program for high-achieving, low-income high school students from Ewing, Lawrence, Nottingham, Princeton and Trenton High Schools. PUPP works with high school scholars beginning the summer after their 9th grade year and continuing through high school graduation. Our goal is to prepare our students for success at selective colleges and universities.



  • Prepare and maintain permanent demographic files and academic files of PUPP Scholars, and work to maintain accuracy and the databases of PUPP Scholars and PUPP Alumni
  • Coordinate and manage the regular receipt of academic transcripts for PUPP scholars from partner schools;
  • Coordinate all academic year test preparation activities in collaboration with PUPP Assistant Director
  • Order supplies and materials for PUPP summer institute, academic year program and special events
  • Provide clerical and logistical support for events, activities, and various specific components of PUPP
  • Participate and take minutes for all PUPP staff meetings during the academic year and Summer Institute

Program Management
  • Recruit and lead the selection and training of PUPP Summer Institute Teaching Assistants in collaboration with the PUPP Leadership Team
  • Conduct regular cohort meetings (weekly during Summer Institute) providing feedback to the PUPP team
  • Assist in recruitment, selection, and orientation of new students for PUPP
  • Chaperone PUPP Cultural Enrichment programs/excursions and college tours
  • Assist with academic and discipline interventions
  • Supervise Work Study students

Financial Management
  • Prepare all necessary financial documentation and records, including time collection


  • Bachelors degree.
  • 1-3 years of work experience.
  • Knowledge of Microsoft Office programs (Word, PowerPoint, Excel, Outlook, Adobe Photoshop and database application.
  • Experience and comfort with maintaining financial records.
  • Must demonstrate ability to exercise discretion and independent judgment needed to handle confidential information, documents and communications
  • exceptional communication skills (both verbal and written) and interpersonal skills .
  • A high degree of energy, self-motivation and flexibility.

  • Masters degree
  • Fluency in Spanish is preferred
  • Familiarity with databases and website management systems, such as Drupal, as well as social media platforms is preferred
  • knowledge of Blackboard, Google Applications, and PeopleSoft preferred.

The selected candidate will demonstrate cultural competency skills and experience working with diverse populations. This position requires knowledge of the college admissions and financial aid process, particularly as it relates to first generation and low-income students, as well as experience working with educational outreach programs. In addition, the position requires discretion, tact, diplomacy, and confidence in relaying information, as well as an ability to take initiative, work independently, and thrive in a demanding environment. Further, the position demands a strong work ethic, meticulous attention to detail, commitment to completing work on a timely basis and at the highest level of accuracy and quality. This individual must work proactively to anticipate needs while exercising flexibility and adaptability. Must have a proven successful background in decision-making processes, excellent organizational skills, and be able to multi-task. Must have a valid Driver's License and own vehicle (preferred).

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 030

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


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