Madison, WI
Aug 05, 2017
Institution Type
Four-Year Institution

JOB NO.: 91607-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Accounting, Finance, Purchasing, Human Resources, Payroll, Management/Supervisory, Office & Administrative Support

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 91607-AS

Working Title: Department Administrator



FTE: 100%

Anticipated Begin Date: SEPTEMBER 06, 2017

Term: This is a renewable appointment.

Advertised Salary:

Minimum $65,000 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

BA in Business Administration or related field strongly preferred; MBA preferred

Minimum number of years and type of relevant work experience:

At least 3-5 years experience in business administration including supervision of staff required.

This position requires top-notch public relations and professional skills, project management, organizational skills, and the ability to interact efficiently, positively and independently with administrators, faculty, staff, students and the community at large.

Mandatory requirements include strong oral and written communications skills, judgment, discretion, prioritization skills, exceptional quantitative skills, including data interpretation and analysis, understanding financials and budgets, exacting attention to detail and confidentiality, and the ability to handle a wide variety of tasks simultaneously and effectively

Position Summary:

The Chemical and Biological Engineering Department (CBE) at the University of Wisconsin-Madison is consistently ranked in the top five Chemical Engineering programs nationally at both the undergraduate and graduate levels. The department enrolls approximately 450 undergraduate and 110 graduate students, with all graduate students holding paid appointments. The department employs 20 faculty members, 12 staff, and 40 postdoctoral researchers. The department has an almost $4.5M annual operating budget and annual research expenditures between $13M and $15M.

This position is a key assistant to the Department Chair and the faculty Executive Officer responsible for ensuring the smooth and efficient running of departmental administrative and financial functions. The person in this role operates with a significant level of independence (with general direction from the Chair and the faculty Executive Officer), must have a high degree of professionalism, project management and organizational skills and the ability to interact effectively with all campus, College of Engineering and department audiences. Requirements for success in this position also include strong written and oral communication skills, analytical and quantitative skills, attention to detail, ability to handle confidential matters and be organized in order to prioritize and delegate to staff a wide variety of tasks and deadlines. Candidates for the position must have a minimum of three to five years of supervisory experience. Work history in business administration or a comparable field is required and an MBA, advanced degree or credential is preferred.

The person in this position is responsible for supervising administrative and financial staff, developing department budgets, financial analyses, reports, and forecasts, and participating in the continuous improvement of all support functions necessary for the success of the department. This position requires a comprehensive knowledge of, and the ability to interpret and analyze, university and college policies and procedures, guidelines, rules and regulations relating but not limited to instruction, student services, research and sponsored programs, governance activities, human resources, payroll, accounting and purchasing, travel and expense payments, reporting and record maintenance.


Christos Maravelias
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Please click on the "Apply Now" button to start the application process. To apply for this position, please upload a single pdf that contains your cover letter, resume, and contact information for three to five references by the assured consideration date. At least one reference should be a current or former supervisor.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Aug 4 2017 Central Daylight Time

Application Close: Sep 1 2017 11:55 PM Central Daylight Time