Assistant Director, Admissions - Cohort Development

Pasadena, CA
Aug 04, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Pasadena, CA
Full time

Job Description:


Cohort Development

If you value People, Diversity, Social Justice, and Participatory Decision-Making, we'd like to hear from you!

The Assistant Director of Admissions leads the off-site cohort development team for the Southern California region. The cohort development team is responsible for developing and executing grassroots recruitment strategies in an effort to stimulation new opportunities for enrollment growth, particularly in the unique off-site cohort format.

The recruitment and admissions territory includes parts of Los Angeles, San Bernardino, Orange, and San Diego Counties. This position blends the responsibilities of recruitment & outreach planning and execution, new business development, management of cohort development team staff, and administrative work.

This position reports directly to the Associate Vice President of Admissions.

Off-Site Cohort Development:


  • Develop and execute new strategies for creating and/or strengthening relationships with community stakeholders
  • Travel throughout territories to engage in business development and student recruitment, including attending conferences, transfer fairs, individual consultations, etc.
  • Immersion in industries and communities that are directly related to Pacific Oaks College degree programs to build relationships and network
  • Assess demand and need for specific degree programs throughout recruitment territories
  • Propose off-site cohort programs to external organizations and institutions in need of our degree programs
  • Collaborate with other areas of the institution such as Academics and Student Services to anticipate the needs of new off-site cohort programs
  • Hold admissions-related events such as information sessions and instant decision days to stimulate application submission and completion in specific cohorts
  • Use technology and tools such as powerpoint presentations, marketing materials, promotional items, and data-management systems to attract and manage new students or business opportunities
  • Counsel prospective students through the admissions process, including information about Pacific Oaks College, transfer requirements, application requirements, financial aid and funding options, academic program requirements, etc.
  • Perform other duties as assigned





  • Develop strategies, metrics, procedures for Cohort Development & Outreach Specialists to follow
  • Develop and execute strategies that lead to successful attainment of enrollment goals in each start term
  • Maintain accurate and up-to-date records and reports to track progress towards enrollment goals, including various strategies and their effectiveness
  • Manage, motivate, and provide on-going performance feedback and during annual review process to staff members, in collaboration with AVP
  • Continuously review marketing materials, presentations, and recruitment protocol to ensure that all information distributed is accurate, up-to-date, and represents the institution honestly
  • Review completed new student application files to render admissions decisions
  • Serve on various committees throughout the institution
  • Perform other duties as assigned





  • Experience and demonstrated success managing territories, including assessing business make-up of territory, initiating new business development, account management, and relationship maintenance
  • Excellent written and verbal communication skills; accuracy and attention to detail, possess professional interaction, networking, and constituency building skills, demonstrate interesting, dynamic, articulate, credible, and fluid group presentation skills
  • Ability to conduct all activities in accordance with the highest ethical standards; exhibits professionalism by maintaining a positive attitude and adhering to departmental policies and procedures
  • Ability to adhere to all state, federal, accreditation, and institutional rules and regulations regarding recruitment and admissions
  • Experience in motivating individuals to achieve their goals, inspire creative thinking and collaborative work
  • Ability to fairly and without bias, review, assess, and provide constructive critiques on the work of others, creating a nurturing and developmental work environment
  • Excellent multi-tasking, self-motivating, and self-directing skills, including the ability to maintain a high activity/volume rate of production and make independent decisions
  • Knowledge of the Education, Marriage and Family Therapy, Human Development, and teaching subjects and industries
  • Ability to use computer-based technology including SIS and CRM systems, Microsoft Office Suite, and the internet
  • Ability to carry or lift up to 20 pounds of materials
  • Ability to sit or stand for extended periods of time





  • Minimum of 2 years' experience in a college or education environment
  • Minimum of 2 years' experience supervising a team, with increased management responsibilities.
  • Master's Degree preferred, Bachelor's Degree required.
  • Minimum of 3-4 years' sales experience required.
  • Must have a reliable vehicle, valid Driver's license and a good driving record.
  • 80% Travel required


Pacific Oaks College and Children's School offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.

Pacific Oaks College and Children's School is an Equal Opportunity Employer.

Apply Link:
Pacific Oaks College and Children's School





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