Assistant Director of Alumni and Parent Engagement, Regions & Affinities

Aug 04, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Assistant Director of Alumni and Parent Engagement, Regions & Affinities

Instructions for Applicants:
Please read the following carefully before beginning the online application process.

To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:
The Assistant Director of Alumni and Parent Engagement reports to the Executive Director for Alumni and Parent Engagement. In partnership with the Director, the Assistant Director manages regional alumni programming and close coordination and support for affinity programs. The Assistant Director will share in the duties of officially representing the Office of Alumni and Parent Engagement at on-and-off-campus events. While staying focused on independent programs and projects, the Assistant Director will work in a team setting where responsibilities of planning and implementing initiatives involve volunteers, other Alumni and Parent Engagement staff and colleagues across campus.

The Assistant Director is an effective and proactive communicator, project manager and creative thinker who can work on deadline and with a strategic vision.

Essential Functions:

Regional Programming (60%)

  • Develop and implement an engagement plan for Willamette alumni and parent regional hubs around the country and throughout the world.
  • In partnership with the Executive Director, maintain tracking metrics measuring program success.
  • Support and manage regional programming with an emphasis to increase alumni and parent engagement and recruit current/future volunteers.
  • Assist in the coordination and creation of regional communications and volunteer training.
  • Provide coding, reporting, and analysis of regional engagement.

    Affinity Program Management (15%)

  • Work directly with and support efforts to establish, nurture and grow Willamette alumni affinity organizations.
  • Manage volunteer recruitment, training, management and stewardship of affinity alumni.
  • Oversee affinity programming development, planning, and implementation.
  • Help to develop and implement metrics to measure the success of programs.

    Student Engagement and Young Alumni Engagement Programming (15%)

  • Create and coordinate a four-year plan for student engagement.
  • Work with campus partners to identify members for and establish an organization of students (one for each college) focused on engaging their fellow students, establishing a lifelong connection to each other and Willamette alumni by modeling and facilitating communication, participation, volunteerism among classmates.
  • Works closely with Assistant Director of the Willamette Annual Fund focused on student philanthropy.

    Other (10%)

  • Provide staff support for the Alumni Board.
  • Works with Human Resources and Alumni and Parent Engagement colleagues to hire temporary student workers for Alumni Reunion Weekend. Provides training and support to Alumni Reunion Weekend student employees.
  • Assigns and trains employees and volunteers in the assistance and support of Alumni Reunion Weekend and Homecoming Weekend.
  • Represents Willamette as needed at regional events; occasionally visits alumni to identify, cultivate and recruit volunteers.
  • Other duties as assigned.

    Minimum Qualifications:

  • Bachelor's degree required.
  • A minimum of one year of related work experience.
  • A demonstrated excitement and interest in helping to build and coordinate regional communities and key groups of alumni, parent and student volunteers.
  • An appreciation for and understanding of the value of a liberal arts education and the ability to effectively communicate the value, message, and brand of Willamette University.
  • Excellent oral and written communications skills. Strong writing, revising, editing and proofreading skills, and
  • Demonstrated success in work organization, program, project, and time management.
  • Personal proactive initiative and an ability to manage projects simultaneously, to set priorities and follow-through on projects.
  • Excellent interpersonal skills and a strong customer service orientation.
  • Proficient in Microsoft Office Suite. Knowledge of modern data management practices and techniques including data-based computerized information systems, data modeling, and models of analysis that leads to effective decision making on behalf of the program.
  • Ability to maintain a high standard of accuracy and quality under pressure of deadlines and with a high level of professionalism.
  • Proven ability to work independently as well as the ability to work effectively and collaboratively in a team environment with a mix of deans, faculty, alumni, parents, students, and staff.
  • Ability to set collaborative goals and to see projects to completion in reflection of goals.
  • Demonstrated ability to effectively motivate, train and support colleagues and volunteers.
  • Willingness to work evenings, weekends and travel.
  • Must possess a valid Oregon driver's license and have a satisfactory driving record.
  • Successful clearance of a criminal conviction record check.

    The Office of Advancement at Willamette University composed of three units: Development, University Relations and Advancement Strategy & Operations. We strive to maintain a highly collaborative, upbeat, and friendly environment. A sense of humor and positive attitude are helpful.

    To learn more about the Office of Advancement, visit

    This is a full-time non-exempt (hourly, eligible for overtime) position. This position is eligible for the University's generous benefits package. Starting hourly rate is $17 and may be higher depending on experience, background, and education.

    Typical work schedule: M-F, 8am to 5pm; willingness to work evenings, weekends and travel. Work schedule will be set by the hiring manager.

    You will need to upload the following two documents as part of your application materials:

  • Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  • Current Resume

    Incomplete applications will not be considered.

    Application deadline: Review of applications will begin immediately and will continue until finalists are selected.


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