Staffing Associate

Location
Stanford
Posted
Aug 04, 2017
Administrative Jobs
Technology, IT Support & Training
Institution Type
Four-Year Institution


Stanford University

Staffing Associate

Job Number:
75871

Note: Not all unique aspects of the job are covered by this job description

JOB PURPOSE:

Under the direct supervision of the HR Director, the Temporary Staffing Associate will support all activities related to onboarding temporary hourly staff for the Graduate School of Business. Act as the first point of contact for human resources inquiries, and serve as a resource to staff and faculty on human resources policies, procedures, and practices as it relates to temporary hourly staff.


CORE DUTIES*:

  • Coordinate and support all employment activities (transactions and documentation) related to onboarding and exit process of temporary hourly staff.
  • Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to human resources manager/director or supervisor for resolution
  • Coordinate and/or perform HRIS data management activities, including initiating transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving pay issues. Will perform time and leave administration duties and input data to financial system.
  • Explain applicable disability and leave procedures, and generate related correspondence; update and maintain reports to track leaves.
  • Maintain personnel and human resources related files.
  • Provide general administrative support for human resources staff.
  • Will serve as a back up to the HR associates.

    * - Other duties may also be assigned

    MINIMUM REQUIREMENTS:

    Education & Experience:

    Associate degree and two years of relevant experience, or a combination of education and relevant experience.

    Knowledge, Skills and Abilities:

  • Strong attention to detail and accuracy.
  • Ability to learn and apply general human resources policies using problem solving skills.
  • Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
  • Ability to consistently follow through with projects and assignments and meet deadlines.
  • Excellent oral and written communication skills.
  • Strong and effective interpersonal and customer service skills.
  • Strong computer skills, including Microsoft Office suite (Word, Excel, and PowerPoint). Knowledge of Stanford human resource management systems, such as PeopleSoft, Oracle financials and time/leave systems strongly preferred. Experience using email and internet.

    Certifications and Licenses:

    None


    PHYSICAL REQUIREMENTS*:

  • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
  • Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
  • Rarely kneel/crawl, operate foot and/or hand controls.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    WORKING CONDITIONS:

  • Travel on campus to schools/units.

  • WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu"\t "_blank"";'>http://adminguide.stanford.edu.

    Job: Human Resources

    Location: Graduate School of Business
    Schedule: Part-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.




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