Senior Sponsored Projects Administrator

Washington, D.C.
Aug 04, 2017
Institution Type
Four-Year Institution


Job Description Summary:

The School of Medicine and Health Sciences at the George Washington University is currently seeking a Senior Sponsored Projects Analyst in the Office of Research Administration. The Office of Research Administration provides oversight and advanced administrative and Financial management for research conducted in the school's departments and affiliated centers and institutes. The Office of Research Administration develops school-wide policies and guidelines, provides training, and directly supports School of Medicine departments, centers, institutes, and business units.

The position reports to the Financial Director, SMHS and provides administrative and functional supervision over assigned professional and administrative support staff.

The Senior Sponsored Projects Analyst will provide overall grant support primarily focused on oversight of financial, programmatic, and administrative activities related to multi PI collaborative projects within SMHS. The Senior Sponsored Projects Analyst is specifically responsible for the Clinical and Translational Science Award.

Responsibilities Include:
• Oversees projects to ensure they are fiscally on track and all deliverables and contractual obligations are met.
• Provides guidance and interface with the university to expedite processes, troubleshoots issues, and facilitates activities when needed. Identifies areas for improvement to enhance research processes and develops training in collaboration with supervisors.
• Maintains familiarity with federal grant and contract regulations to ensure compliance with all federal and university requirements including the development and submission of Institutional Review Board (IRB) protocols, modifications and renewals; prepares and submits data use agreements; and develops and submits annual progress reports to the funding agency
• Oversees the daily management and coordination of the project including programming, budgeting, communications, ongoing strategic planning; and weekly, monthly, and annual meetings; serve as liaison to the advisory board.
• Serve as primary point of contact and facilitate connectivity between CTSA leadership and the various module leaders.
• Prepares and submits documents for various reviews and approval; respond to NIH reporting requirements.
• Prepares budgets to meet all project needs and guidelines; ensures compliance of budget with institutional policies/procedures and sponsor regulations; writes budget justifications, prepares revised budgets and/or writes additional budget justifications/explanations; reviews budget with the co- principal investigator (Co-PI) and refine as necessary.
• Serves as primary liaison for all fiscal and administrative matters. Initiates corrective action, coordinates effort reporting, and prepares ad-hoc reports to evaluate requests.
• Manages all administrative activities for the projects including originating correspondence and communications with sponsor regarding funding, prior approvals, subcontractor budgets, analysis and projection of annual and long-term financial needs of projects, and ensuring daily operating financial needs of the projects.
• Reviews scope of work for annual renewal proposals and determines impact on relevant budgets oversees all communication and coordination with various constituents; and makes recommendations for process improvement.
• Maintains continual contact with the Co-PIs and/or Co-Investigators to advise on project related issues and to recommend courses of action; ensures compliance with Federal and sponsor regulations and terms of award; and oversees compliance with all institutional policies and guidelines for sponsored projects.
• Reviews requests for subcontractor changes with Co-PI and others; advises Co-PI and/or Co-Investigators on various issues regarding awards/projects; advises Co-PI regarding soliciting, awarding, and administering subcontractors; writes or supervises the writing of agreements and submits agreements for authorized signature.
• Writes RFPs for subcontracts; coordinates review process of bidders and evaluates business portion of bidders proposals; oversees administrative and financial aspects of subcontractor selection; and coordinates semi-annual subcontracting reports for contracts.
• Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 5 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 3 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

• A Bachelor's degree in Accounting, Finance, Economics (or other related field) plus 5 years of relevant experience, or an equivalent combination of training and experience is required. A Master's or Postdoctoral degree is preferred.
• Relevant professional experience should include: research administration including pre and post award, budgeting, finance, financial analysis and program management. Experience in program management in a university setting is preferred.
• Strong analytical and writing skills are required. Excellent communication, organizational, customer service and interpersonal skills.
• Proficiency in contemporary software applications is necessary. Experience with EAS/Oracle preferred.


Campus Location: Foggy Bottom College/School/Department: School of Medicine and Health Sciences (SMHS) Family Research Administration Sub-Family Sponsored Projects Stream Individual Contributor Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Mon-Fri 8:30 am-5 pm Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006551 Job Open Date: 08/03/2017 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).

    Applicant Documents
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents
    1. Letter of Recommendation 1
    2. Letter of Recommendation 2
    3. Letter of Recommendation 3

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents
    1. Letter of Recommendation 1
    2. Letter of Recommendation 2
    3. Letter of Recommendation 3