Office Manager

The Organization

Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We're proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.

The Team

Play a central role at HCC as you keep our everyday operations running like clockwork. You'll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you'll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

We are currently seeking an Office Manager who will advance the institution's proud tradition of excellence in academics, student life and community service.

The Opportunity

Budgets and courses and policies - oh my! Like the great Wizard of Oz, you'll be the one running the show behind the scenes. When your supervisor is busy elsewhere, you'll be handling administrative issues and making decisions.

You'll never be bored with the variety of projects in this job, and everyone will depend on you to keep things running smoothly. So, if you know how to keep the flying monkeys away, we've got just the job for you!

Location

Houston is a city with limitless possibilities:

• Third-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55.

• 145 languages are spoken here.

• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.

• Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo.

• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.

• World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation's top institutions.

• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene.

• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

If this sounds like the role for you and you're ready to join an amazing team, please apply right away.

It is the policy of the Houston Community College System to provide equal employment opportunities without regard to race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. Individuals with disabilities, who require special accommodations to interview, should contact the Employment Services Office at (713) 718-8565.

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

SUMMARY

Provide principal support in an office by carrying out office procedures independently. Handle a variety of situations and problems without supervision. Perform in place of the supervisor as needed. Make administrative judgments and decisions to keep office functioning smoothly in the absence of supervisor.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

May be responsible for semester course scheduling, and track enrollment/personnel matters.

Assist with the implementation of new policies and procedures.

Resolve or advise resolutions for a variety of administrative situations or problems in the absence of supervisor.

Make judgments and decisions to keep office functioning smoothly in absence of supervisor.

Compile and formats information and statistics into coherent specialized reports.

Prepare basic reports, such as budget or numbers reports.

Assist with the coordination of special projects.

Handle written and verbal confidential information.

Track and monitor budget transactions for multiple budgets.

Track numbers such as enrollment and or personnel.

Assist in budget planning by generating reports and monitoring transactions.

Schedule and confirm appointments for supervisor.

Create and maintain spreadsheets.

May have signature authority in the absence of supervisor.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

EDUCATION

High school diploma or equivalent

EXPERIENCE

Three (3) years or more of progressive office experience

KNOWLEDGE, SKILLS, AND ABILITIES

Proficiency in Oracle, Microsoft Office Suite and other software applications as required

Excellent organizational skills

Excellent oral and written communication skills

Demonstrated ability to exercise initiative and judgment in decision-making

Ability to work independently

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.



This job description may be revised upon development of other duties and changes in responsibilities.

EDUCATION

High school diploma or equivalent

EXPERIENCE

Three (3) years or more of progressive office experience

KNOWLEDGE, SKILLS, AND ABILITIES

Proficiency in Oracle, Microsoft Office Suite and other software applications as required

Excellent organizational skills

Excellent oral and written communication skills

Demonstrated ability to exercise initiative and judgment in decision-making

Ability to work independently

PI98927072