Human Resource Consultant Assistant 2

Location
Olympia, Washington State
Salary
$2,914-$3,795/month; Range 41 of the Washington State Salary schedule
Posted
Aug 03, 2017
Institution Type
Community College

Position type:  Full-time Classified, 40 hours per week, overtime eligible permanent position.

Salary:  $2,914 - $3,795/month; Range 41

Opens:  August 3, 2017

Closes:  August 25, 2017

Location:  Main Campus; Olympia, WA

South Puget Sound Community College seeks a highly enthusiastic, motivated and qualified individual for the position Human Resource Consultant Assistant 2. The HR Consultant Assistant 2 reports to the Human Resource Consultant and represents the College and the Human Resources Office in a professional manner, maintaining confidences and projecting a positive professional image to applicants, students, staff, faculty, co-workers and members of the community.

The HR office is the first point of contact for job seekers, all new employees, and the public. Our goal is to be a valued resource and a partner in reaching the College goals by providing leadership, training, expertise and excellent customer services.

Hours of Work: Monday –Friday 8:00am-5:00pm

KEY RESPONSIBILITIES

New employee processing and daily maintenance of HR Information System

  • Perform eligibility verification for all new employees; contact new employees to explain the process and requirements of Form I-9 in compliance with federal rules and regulations
  • Review forms (W-4, direct deposit, retirement reporting, etc. for all new employees
  • Work with Career Services and student employees, verify paperwork is completed correctly
  • Enter all new employees, student employees and volunteers into HP in a timely manner
  • Maintain employee data in the HR information system including budget code changes, changes to existing employees as needed

Application and recruitment management

  • Explain position requirements and the recruitment process to potential applicants ; manage Jobline application process and maintain college jobs website
  • Process position openings and email notifications to campus, state HR offices, and AA/agency lists, Listservs, etc.
  • Receive, review and ensure the accuracy and completion of employment application packets
  • Review, retrieve, print, scan, and enter application information
  • Provide assistance to users (applicants, administrators, faculty, and staff) on all aspects of the recruitment and hiring process
  • Process correspondence and acknowledgements to applicants
  • Schedule and arrange employment interviews, room reservations, special needs, scenarios, Zoom interviews for out-of-state employees
  • Maintain applicant files and databases for all recruitments

General Office Support

  • Serve as receptionist for the Human Resource Office: answer main office phone line; respond to inquiries from employees and members of the public; assess client needs, identify and evaluates options, and recommends courses of action
  • Ensure personnel data and other confidential information is handled sensitively and kept secure
  • Open, sort and distribute mail daily; file documents in employee files
  • Perform complex computer tasks, such as merging and sorting, data entry, and developing and maintaining spreadsheets and database files including composing and editing correspondence, emails and reports, preparing labels and files; order office supplies

Manage Employee Trainings & Professional Development funds

  • Send new employee orientation trainings to full-time employees after email account is set up
  • Collect department new hire checklists and training certifications; log in training databases
  • Maintain databases and employee data in state LMS system and Title IX Training software
  • Enroll employees for training and process employee professional development reimbursements

Maintain HR Budgets and track expenditures

  • Prepare purchase requests for annual blanket and monthly purchase orders
  • Maintain P-Card expenditure records for HR and Professional Development accounts, balancing to monthly invoices
  • Maintain budget expenditure records for two budgets, balancing to monthly budget reports
  • Create and process travel vouchers
  • Prepare and distribute budget balance reports monthly

Archives & Records Retention

  • Archive position and applicant files, leave requests and reports at the end of each calendar year according to the General Retention Schedule
  • Coordinate transfers to the Records Center
  • Other duties as assigned

MINIMUM QUALIFICATIONS

  • High school graduation or equivalent, AND four years of office experience including two years’ experience in a Human Resource setting OR equivalent education/experience
  • Demonstrated commitment to high-level customer service.
  • The ability to interact with staff (at all levels, from very diverse backgrounds) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role
  • Excellent written and verbal communication skills, including good listening skills.
  • Strong organizational skills, ability to work independently and prioritize multiple tasks
  • Ability to communicate and present oneself in a professional manner.
  • Ability to work well with others and function as a team member
  • Ability to exercise good judgment in evaluating situations, solving problems and making decisions
  • Strong aptitude for attention to detail and accuracy of information
  • Advanced knowledge of computers and software applications, specifically MS Office (Word, Outlook, PowerPoint, Access, Excel).
  • Actively contributes to a work environment that embraces diversity, inclusion, and diverse perspectives.

SUPPLEMENTAL QUESTIONS

Your application and these questions will be used to evaluate your qualifications.  You must complete these questions to be considered for the position.  Please answer the following questions on a separate sheet of paper.  You may type or write your answers but they must be clear and legible. 

  1. What interests you in this position and how do you think your prior experiences and interests prepare you for it?
  2. What is your vision of customer service?
  3. Please list your intermediate or advanced skill level in the following Microsoft applications, and describe some of the functions that you have utilized them for:
    • Word
    • Excel
    • Outlook
    • Other software or database applications you have used.
  4. Please describe how you will contribute to the diversity of this campus.

HOW TO APPLY

Interested candidates may apply by submitting the following items:

  • Completed SPSCC Employment Application
  • Letter of formal application that specifically addresses your ability to perform the responsibilities and competencies described in this announcement.
  • Resume of all educational and professional experience that demonstrates how you meet the minimum qualifications.
  • Completed Supplemental Questions.

Send application materials via one of the delivery methods below- email is preferred:

E-mail:  jobline@spscc.edu

Fax:  (360) 596-5706

Mail:

Human Resource Office

South Puget Sound Community College

2011 Mottman Road SW

Olympia, WA 98512

Applications received by the closing date may be used to fill similar vacancies, which may occur over the next six months.