Assistant Director, Gift Fund Stewardship

USA, Colorado, Denver
Aug 03, 2017
University of
Faculty Jobs
Executive Administration Jobs
C-Level & Executive Directors
Position Type
Alt-Ac & Post-Ac
Institution Type
Four-Year Institution

The University of Denver is building an advancement enterprise that mirrors the excellence of our great institution. Advancement efforts at DU have a tremendous impact through our relationships with DU's remarkable students, dedicated donors, inspiring alumni, engaged families, and wonderful friends. DU is committed to building and fostering a culture of deep engagement and philanthropy in support of our institution as we implement the DU IMPACT 2025 vision. As a part of that effort, we are continuing to grow a team of collaborative, curious, results-oriented, and mission-driven advancement professionals who value inclusivity and who possess a deep respect for one another and for our shared profession.

Position Summary

The Assistant Director of Gift Fund Stewardship, reporting to the Executive Director of Advancement Services, is responsible for managing the life cycle of gift funds, including new fund designation setup, closing out funds, managing interested parties, gift agreement processing, fund and impact reporting, and serves as the main liaison for University staff regarding gift funds. The Assistant Director analyses and evaluates fund agreements to ensure our donors wishes are being met, and s/he serves as our donors point of contact on all scholarship and endowment matters. This employee will also manage the various donor and University matching programs.

Essential Functions

Gift Fund Management

  • Serve as liaison for internal and external constituents who have questions about endowment, gift, and scholarship agreements, as well as provide direction and guidance to campus partners regarding appropriate stewardship of scholarship and endowment donors. Model the Donor Bill of Rights.
  • Manage new fund designation creation and maintenance, including all coding and related reporting for interested parties. Implement processes to effectively manage work and ensure fund stewardship plans are in place and followed. Ensure related University and Advancement policies and procedures are followed.
  • Manage the University and donor matching programs, including reconciling with the Controller's office and reporting to leadership and campus partners.
  • Provide campus leadership with filled/unfilled endowed chair fund reports, prepare and analyze current use fund activity, and perform unit reviews for gift funds upon request by campus leadership and unit partners.
  • Prepare annual reports to identify endowment and current use funds with accumulated income. Reports are reviewed by strategic members of campus fiscal leadership.
  • Manage the annual endowment reporting process, including preparation, review, and distribution to donors.
  • Partner with Donor Relations and Stewardship to facilitate special impact reporting. Impact reports are important to convey the University's appreciation for continued support and generosity, in addition to demonstrating how gifts are used according to their donors intent.
  • Support campus-wide development officers with preparing specialized reports for donor meetings and stewardship visits/updates, such as snapshot or quarterly endowment reports.
  • Manage the gift agreement workflow to ensure all approvals and signatures are obtained in a timely manner.

University Citizenship

  • Serve as an active and collaborative partner to all central and unit-based advancement functions and campus colleagues to foster strategic, effective, and collaborative advancement practices.
  • Serve as primary liaison for Financial Aid and unit budget officers regarding gift fund stewardship.
  • Model One DU leadership.

Knowledge, Skills and Abilities

  • Outstanding interpersonal communication skills.
  • Ability to effectively handle a wide range of individuals internal and external to the University.
  • High level customer service skills and customer service ethic.
  • Ability to work independently and as part of a team.
  • Willingness to take initiative.
  • Must have strong organizational skills and strict attention to detail.
  • Adept at problem-solving and using judgment in situations requiring initiative and tact.
  • Highly ethical and able to maintain confidential information.
  • Ability to manage time well, particularly while managing competing priorities.
  • Proficiency with MS Office Suite.

Required Qualifications

  • Bachelor's degree.
  • Minimum of 3 years of related experience with constituent relations, reporting, correspondence and administrative duties.
  • Experience with basic accounting procedures, data collection and complex relational databases.

Preferred Qualifications

  • Master's degree.
  • Experience working in a college setting or nonprofit sector.
  • Knowledge of Banner Advancement, Microsoft CRM or other similar fundraising database(s).

Application Deadline

For best consideration, please submit your application materials by Wednesday, August 16, 2017.

Special Instructions

Candidates must apply online through to be considered. Only applications submitted online will be accepted.