General Office Clerk (Temporary Assignment)



Position Definition

Under the supervision of a manager, performs a variety of entry-level, general clerical duties to an assigned department. No supervision is exercised.


Position Title
General Office Clerk (Temporary Assignment)

Location
Diablo Valley College

Posting Number
0001009

Salary
$13.06

Distinguishing Characteristics

A General Office Clerk learns and applies knowledge of office operations and procedures in carrying out a variety of clerical activities related to the operations of an office.


Examples of Duties/Essential Functions

Duties/essential functions may include, but not be limited to, the following: Produces photocopies, assembles and collates materials for distribution. Send and receive documents using fax machine. Performs alphabetical and numerical sorting, filing, and finding data. Set-up and maintain office files of reports, bulletins, and correspondence. Prepares and types form letters, labels, addresses, and other materials utilizing typewriters, word processors and computers. Keeps records and makes entries on standardized form. Searches files and records for required information. Receives, opens, time-stamps, sorts and distributes mail. Receives, distributes and stores office supplies. Addresses and stuffs envelopes. Makes simple mathematical computations. Occasional meeting facility set up, open and close facility, and monitor activity within the building. May act as receptionist, answer telephones, forward calls, deliver messages and reply to routine inquiries. May operate personal computer, calculator and other office equipment. Performs other related duties as assigned.


Minimum Qualification-Education/Experience
Equivalent to the completion of the twelfth grade. Experience: None required. License/Certification: A valid Class C California Driver's License.


Minimum Qualification-Knowledge Of
Modern office practices and procedures; fundamentals of English usage, spelling, grammar and punctuation; basic recordkeeping procedures


Minimum Qualification-Ability To
Learn basic rules, policies and procedures of the office to which assigned; file materials accurately; understand and follow instructions; keep accurate and complete records, search records and furnish requested information, spell words correctly and use proper punctuation and grammar; learn good customer service techniques for public contact in person and on the telephone; learn to operate the computer and other office equipment; learn general and specialized software applications office; establish and maintain effective working relationships with those contacted in the course of work.


Special Instructions to Applicants
This is a temporary 4-month assignment in the Self-Paced Program of the Math Lab at Diablo Valley College.

Duties/essential functions may include, but not be limited to, the following:
• Produces photocopies, assembles and collates materials for distribution.
• Performs alphabetical and numerical sorting, filing, and finding data.
• Keeps records and makes entries on standardized form.
• Searches files and records for required information.
• Makes simple mathematical computations.
• Occasional meeting facility set up, open and close facility, and monitor activity within the building.
• May act as receptionist, answer telephones, forward calls, deliver messages and reply to routine inquiries.
• May operate personal computer, calculator and other office equipment.
• Performs other related duties as assigned.


Open Until Filled
Yes

The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.

PI98913811