Graduate Student Academic Advisor
Salary: $40,300 - $59,800
Title: Graduate Student Academic Advisor
Category: Management and Professional
Department: Multidisciplinary Admin Unit
Date Posted: 08/02/2017
Position Information: Position serves as the Graduate Student Affairs Officer for the programs within the Multidisciplinary Financial, Administrative, & Student Cluster Unit (MDU). Under the general direction of the Faculty Graduate Advisors, Department Chairs, and the MDU Cluster FAO, carries out curriculum advising; graduate admissions; recruitment and outreach; student enrichment and academic development activities; matriculation and graduation degree checks; and program reporting and evaluation. Responsible for interpretation and implementation of appropriate policies, regulations, and procedures. Assist in developing short-term and long-term goals to meet the needs of the growing number of graduate students, identify emerging student affairs and programmatic issues, and make recommendations for positive outcomes. The major functional areas of responsibility include: 1) Advising and Administration of Continuing Graduate Students; 2) Admissions; 3) Recruitment and Outreach; 4) Financial Support; and 5) Program Development and Management. Must be able to maintain confidentiality and maintain fairness in administering standards and procedures for the programs. Advises faculty, staff and students regarding policies and procedures in all aspects of graduate student affairs.
Minimum Requirements: Skills in service orientation, organization, active listening, and critical thinking.
Ability in problem identification and reasoning.
Knowledge of University-specific computer application programs and pertinent databases.
Understanding of University rules and regulations.
Ability to multi-task; verbal and written communication skills.
Knowledge of advising and counseling techniques.
Multicultural competencies; ability to work with diverse populations.
Knowledge of University processes and procedures.
Writing skill ability to include independently compose letters, memos, reports, and other written communication for a variety of audiences, using correct spelling, grammar, and composition skills. Ability to work in a team environment and provide leadership. Skill in independently researching questions and making appropriate contacts for problem solving.
Excellent interpersonal skills including tact, diplomacy, adaptability, and skills in recognizing politically sensitive situations, maintains confidentiality of student records and advisory discussions.Ability to maintain confidentiality at all times.
Ability to interact and communicate effectively, both orally and in writing, with students, faculty, professional staff, campus administrators, and personnel in various campus departments and maintain cooperative working relationships. Experience in communicating and working with international students with diverse backgrounds. Experience with managing multiple deadlines and interruptions in a detail-oriented environment.
Ability to work independently; organizing and prioritizing workload and maintaining strict attention to detail.
Demonstrated experience working with students in an academic environment and/or post-secondary degree-granting institutions.
Advanced skills to effectively use current software applications such as MS PowerPoint, Excel, Word, and Access.
Experience with student academic program administration.
Preferred Qualifications: Experience supporting a graduate program in a university environment. Knowledge of applicable federal and state laws such as Federal Educational Rights and PrivacyAct (FERPA). Knowledge of policies and procedures of the various units supported by the college. Knowledge of University of California policies and procedures of administrative service units (i.e. Graduate Division, Registrars Office,Academic Senate). Knowledge of and experience with UC Employment practices, policies, and procedures and their application to graduate students. Demonstrated experience using student records system for articulation, transcript evaluation, and degree certification. Experience in using University on-line applications such as on-line student information, course registration, course maintenance, data query, and teaching evaluation systems.
Additional Information: In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey. \
- Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.
- In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.
- U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."
- Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."
- U.S. News and World Report's Best Graduate Schools (2016) including:
- Graduate School of Education - 62nd among ranked schools
- Bourns College of Engineering - 71st among ranked schools
For information about our generous employee benefits package, visit: Employee Benefits Overview