Executive Assistant to the President and Administrative Associate to the Board of Trustees

Loch Sheldrake, New York
$50,000 to $53,000
Aug 02, 2017
Executive Administration Jobs
Other Executive Administration
Institution Type
Community College

SUNY Sullivan is seeking to fill the full-time position of Executive Assistant to the President and Administrative Associate to the Board of Trustees.  This position provides office management and administrative services to the President, and administrative services to the Board of Trustees. The incumbent performs complex, confidential, administrative support functions for the President, and has considerable leeway in the exercise of independent judgment when planning and carrying out assignments. He/she works in a strictly confidential relationship with senior management.

The position reports directly to the President and the Chair of the Board of Trustees and is classified Management Confidential.


  • Bachelor’s degree in Business Management. Master's preferred.
  • Operational, financial and management experience desired.
  • Ability to work independently and to supervise assigned activities and projects when required.
  • Ability to collaborate as a team member on projects and initiatives.  
  • Ability  to handle multiple tasks and prioritize work.
  • Excellent written, verbal, interpersonal and organizational skills.Ability to interact well with people at all levels.
  • Ability to handle confidential matters with a professional level of discretion.
  • Proficiency in various software packages is required, including, but not limited to Microsoft Office, Jenzabar EX, Internet, and e-mail.
  • Experience in an educational setting is strongly preferred.


President's Office: Management and Administration

  • Responsible for the day-to-day operations of the President's Office, including setting priorities for projects, and coordination/implementation of information and special report data from various offices for submittal to the President.
  • Manages President's calendar, coordinates and arranges President's travel, arranges meetings on behalf of the President.
  • Reviews correspondence to President and drafts responses.
  • Liaison between President's office and county legislature; college and legal offices; and local state governmental offices.
  • Maintains confidential office environment.
  • Communicates with faculty, students, staff and visitors in securing information and answers to questions, provides information and/or routes inquiries to appropriate person, and defuses situations requiring immediate attention.
  • Records minutes, and participates in meetings such as President's Cabinet.
  • Prepares agendas as needed for Executive Committee meetings and President's Cabinet meetings
  • Coordinates additional meetings as required.
  • Assists with and coordinates annual Executive Committee Retreat.
  • Assists with Convocation and Commencement Ceremonies, as required.
  • Helps ensure the president has accurate and timely information related to campus activities, issues, and policies and procedures, and represents the President when requested.
  • Upon request, undertakes research and offers related counsel to the President.
  • Supports College's Middle States Liaison before, during and following the Evaluation Team Visit. This includes coordinating schedules, providing support services and booking lodging and transportation. 
  • Oversees SUNY capital match requests: generates resolutions (BOT and county), obtains SUNY approval of new capital projects, processes DASNY reimbursement requests.
  • Assists with annual college budget preparation and evaluation, when needed.
  • Assists directly in the preparation for, and execution of, collective bargaining negotiation.
  • Records minutes of confidential labor/management discussions, negotiations, budget planning and implementation, and personnel administration issues, if requested.
  • Coordinates annual college insurance renewals (applications) and maintains certificates of insurance.
  • Obtains annual Department of Health Certificates for the college and the field house.
  • Renews college liquor license.
  • Assists with contracts/agreements/MOUs as required.
  • Assists with grant writing as required.

Board of Trustees: Management and Administration

  • Coordinates Board of Trustee meetings and Sub-Committee meetings, collects pertinent documents/information, publishes/submits prior to meetings. 
  • Assists with preparation of Board of Trustee meeting agendas and sub-committee agendas.
  • Prepares board resolutions and ensures approved resolutions are disbursed to relevant individuals Records minutes of Trustee meetings, Sub-Committee meetings where appropriate and during executive sessions, when requested.
  • Helps ensure the Board Chair has accurate and timely information related to campus activities, issues, and policies and procedures.
  • Upon request, undertakes research and offers related counsel to the Board Chair Maintains confidential office environment.
  • Executes special projects on behalf of the board when directed.
  • Assists in the review, formulation and drafting of BOT policies and procedures.
  • Reviews correspondence to the Board and drafts responses.
  • Assists with and coordinates annual Board of Trustees Retreat.
  • Coordinates and arranges travel to board-related conferences including AACC and ACCT.
  • Performs other reasonable and appropriate duties as might be assigned from time-to-time by the President or the Chair of the Board of trustees.

Applications will be accepted until the position is filled; however, for full consideration we strongly encourage candidates to submit all required materials prior to the review start date of September 1, 2017.  The hiring range for this position is $50,000 to $53,000.  Please E-mail your cover letter, resume and the name, address and telephone number of (3) professional references to the Office of Human Resources.  Please indicate in your cover letter where you learned of this employment opportunity. 


Email: employment@sunysullivan.edu

For more detailed information regarding this position, please visit our website at:


Affirmative Action/Equal Opportunity College

SCCC is an equal opportunity employer. SCCC is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community.  SCCC encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws.  Hiring is contingent on eligibility to work in the United States.




Similar jobs

Similar jobs