COS Finance Manager

Stanford University

COS Finance Manager

Job Number:

COS Finance Manager (Financial Analyst 1)

Center for Ocean Solutions

Stanford Woods Institute for the Environment

The Stanford Woods Institute for the Environment seeks an experienced analytical and dynamic Finance Manager responsible for the financial processes and property inventory for the Center for Ocean Solutions (COS). This position is a critical resource to staff and research programs, under the direction of COS and Woods leadership.

The Center for Ocean Solutions is recognized as a leader in linking “science to policy,” engaging both research and decision-making communities to advance understanding and management of ocean ecosystems and forge stronger ties between knowledge and action. COS works with major problems facing the ocean and prepares leaders to take on these challenges. The Center addresses issues of ecosystem health in tandem with human wellness by facilitating interdisciplinary research and discussion among those who have a stake in the ocean and making our findings widely available.

The Finance Manager will manage the Center's financial operations to ensure effective financial and budget reporting, coordination and planning across all programs to further the goals set by the Center and to ensure effective reporting, coordination and planning with the Stanford Woods Institute for the Environment. The Finance Manager will participate in strategic evaluation of operational challenges and opportunities, including long-term funding plan. Specifically, the Finance Manager has responsibility for:

  1. Research Administration -
    1. Preparing budgets and submitting proposals to private, non-federal and federal sponsors;
    2. Preparing periodic financial reports to sponsors, monitoring budgets, allowable expenditures, and facilitating closeouts
  2. Budgeting -
    1. Preparing annual budgets under the direction of the directors at the Center and the Woods Institute for the Environment;
    2. Monitoring and reporting budget variances at least quarterly, and as needed for board and committee meetings;
    3. Developing and monitoring long-term financial status for wasting endowment, proposing budget improvements to directors
  3. Payroll -
    1. Inputting payroll allocations for all staff in the various university systems;
    2. Monitoring and confirming allocations monthly with unit managers;
    3. Ensuring payroll compliance with sponsored projects
  4. Financial Transactions -
    1. Approving expenditure transactions and reimbursement requests
    2. Approving funding sources for new hires; assist Woods Institute with HR matters as it relates to COS recruitment efforts
Perform moderately complex finance functions and/or activities related to budgeting and forecasting requiring specific knowledge, skills, and broad application of policies, precedents, and systems within context of internal policies and external regulations.

  • Perform structured analysis; conduct data mining; identify, clarify, and investigate discrepancies and exceptions; proactively develop solutions and processes.
  • Maintain, reconcile, review, combine, and validate financial data sets and accounts, utilizing financial reports, financial databases, and key financial information.
  • Contribute to development of budget, forecasting, and analyses to be used for key activities or decision-making.
  • Run and analyze financial reports, often from multiple systems; assist in preparation of management information reports.
  • Resolve issues within immediate work unit; Perform preliminary analysis, recognize exceptions and recommend solutions that may require policy changes or the development of new processes.
  • Ensure works complies with complex internal policies and external regulations which may require interpretation.
  • Participate as a member of a project team and contribute to change management strategy through communication and collaboration with others.
  • Serve as a first line resource to client groups on matters in work unit.
  • Understand and participate in cross training on core functions in work area or unit; serve as a back up to other functions.
  • May supervise the day-to-day activities and provide on the job coaching and training to other staff, as needed. * - Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and two years of relevant experience or combination of education and relevant experience.

    Knowledge, Skills and Abilities:
  • Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
  • User knowledge and demonstrated experience of financial systems; internet and computer literacy.
  • Understanding and ability to apply basic accounting skills and concepts.
  • Demonstrated communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal audiences and client groups.
  • Basic project management skills and ability to contribute as part of a project team. Certifications and Licenses: None
  • Constantly sitting.
  • Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
  • Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
  • Rarely reach/work above shoulder. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Routine extended working hours during peak cycles; travel to school/unit sites across university. WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, To be considered, candidates will include a cover letter and resume. Please note a background check will be required for all final candidates. For more information, please visit our website at

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Finance

    Location: Dean of Research
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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