Grant Project Coordinator

Aug 02, 2017
Institution Type
Four-Year Institution

Grant Project Coordinator

Worcester Polytechnic Institute


Position Status: Administrative Exempt Positions

Basic Function:
Provide technical support to the conducting of two US Department of Education research grants. Professor Heffernan created ASSISTments and provides it as a public service of WPI to teachers from across the nation and the world. ASSISTments is an online tool that supports teachers as they work to use data to inform their instruction. The grants involve recruitment and training of over 265 7th grade teachers spread across the United States. The responsibilities would include supporting recruitment. Once we know which schools are part of the project the job will include maintaining relationships with the teachers and their schools and manage the creation of the content for these teachers. We will have two full time teacher trainers who will need support in organizing the trainings, teacher stipends, travel etc. Finally we are constantly supporting new teachers interested in ASSISTments and the Grant Project Coordinator will be trained to be on the front lines of working with these interested teachers and school leaders.

Principal Duties and Responsibilities

  • Recruitment

    -Manage communications with prospective school districts, schools and teachers for both US Department of Education Research Grants. One grant is a nationwide effectiveness study, the other is in North Carolina and replicates a study conducted in Maine.
    -Maintain the recruitment materials, including a website and print materials.
    -Confirm and manage the signed forms for acceptance of the district into the ASSISTments studies.
    -Support and manage the hiring of two teacher trainers in North Carolina (for the North Carolina Replication Grant) and the 6 New England Mentors (For the National Effectiveness Grant).

    ASSISTments Content Creation
    -Recruit, supervise, train and conduct quality control for approximately 10 WPI undergraduate students as they input answers from multiple 7th grade textbooks into ASSISTments.
    -Check for quality in the content created by the students.
    -Respond to any issues or requests from teachers using the content.

    Support of Training
    -Help facilitate travel for participants and trainers in the research studies.
    -Support the trainers and mentors in setting up and carrying out the off site teacher trainings.
    -Support the development and maintenance of materials used for in person training and online trainings.
    -Create any print materials needed for the trainings.

    First Line of ASSISTments interest
    -Mange first contact for teachers interested in learning more about ASSISTments.
    -Test new ASSISTments functionality before it is released to schools, report any issues to the development team.
    -Track local and national conferences and submit applications for the ASSISTments team to speak at these conferences.

    -Perform other related job duties as assigned.

    Position Requirements

    -Associates degree required, Bachelor’s Degree preferred
    -Must be highly organized, have effective time-management and organizational skills’ ability to deal with multiple tasks, prioritize, and follow-through.
    -Ability to think critically, flexibly and analytically. Ability to work independently and as a member of a team.
    -Excellent written and oral communication skills.
    -Ability to operate effectively in a fast-paced deadline-driven environment.
    -Ability to communicate effectively using tact and discretion.
    -Ability to build and promote a safe working environment and be committed to building and fostering collaboration with school districts and participating teachers.
    -Experience working in research conducted in K-12 classroom settings a plus.
    -Will need to learn how to use Google Docs.

    Posting Date: 07/25/2017

    Open Until Filled: Yes

    Special Instructions to Applicants:

    EEO Information:
    We are an Equal Opportunity Employer and do not discriminate against applicants due to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability. We are looking for individuals who value creativity, diversity, inclusion, and collaboration.

    Criminal Background Check Statement:
    A pre-employment criminal records check is required.

    To apply, visit:

    WPI, the nation's third oldest private technological university, established in 1865 by New England industrialists John Boynton and Ichabod Washburn consists of 80 acres set in a safe, residential section of Worcester, Massachusetts—the second largest city in New England—home to 13 colleges, and situated 40 miles west of Boston.

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