Purchasing Assistant

Riverside, CA
Aug 02, 2017
Institution Type
Four-Year Institution

Salary: $45,624 - $65,436
Title: Purchasing Assistant
Category: Management and Professional
Department: Plant Services
Date Posted: 08/01/2017

Position Information: The Purchasing Assistant performs a variety of duties related to initiating and processing of transactions using campus procurement and financial systems. Performs low-dollar purchasing functions for Maintenance Repair Operation (MRO) commodity; monitors and maintains office supply inventories. Ensures required data is entered into procurement system (eBuy) to facilitate timely and accurate payment through the accounts payable office. Orders office supplies for Facilities Services Administrative personnel. Performs various administrative duties as needed or requested.

Facilities Services is one of the largest departments at UC Riverside employing nearly 400 career employees. Facilities Services provides exceptional service in maintaining an environment conducive of teaching, learning, living, working and research for the entire campus community. The department maintains buildings, facilities and landscape totaling over 6 million square feet across 1,350 acres of campus. We are a team of service oriented professionals focused on exceptional client engagement, continuous improvement and development opportunities.

**UC Riverside career employees who have passed their probationary period will receive priority consideration for this position. If a qualified pool of internal candidates is not identified, qualified external candidates may be considered at the discretion of the hiring department.**

Minimum Requirements: Five years' office and/or customer service experience; or an equivalent number of years of directly related work experience and education/training; a minimum of 1 year of experience in purchasing or accounting (AP/AR) role/environment.

Experience performing accurate and quick processing/entry/audit/reconciliation of transactions and balancing processes associated with automated procurement, purchasing, and accounting systems. Experience with computerized or online procurement system and financial systems, including experience with query tools.

Proficient PC Skills to create documents, spreadsheets, and reports using Word, Access, Excel, or other software applications; experience with exporting/importing data from or to various software applications; ability to perform independent research as needed. Strong mathematical skills and abilities and keen eye for detail.

Excellent customer service and interpersonal skills; ability to clearly communicate information to a variety of people in writing and verbally. Proven skill in listening, anticipating, interacting with the public and responding to the needs of customers to provide excellent customer service. Effective problem solving skills, including skill in identifying and bringing attention to problems that require special handling. Proven ability to resolve customer service issues quickly and tactfully. Ability to remain calm in difficult situations. Ability to develop and maintain effective, professional working relationships with campus customers, department personnel, students, staff, vendors, and visitors. Skill in maintaining a positive demeanor in challenging circumstances.

Experience in working independently on diverse assignments with conflicting deadlines with frequent interruptions while maintaining confidentiality. Proficient in prioritizing and managing multiple projects simultaneously. Excellent organizational skills. Ability to work independently and follow through on assignments with minimal direction.

Ability to apply discretion and maintain confidentiality when handling sensitive information and data.

Ability to sit, walk and stand for variable periods. Ability to use computer, keyboard, telephone, and other office equipment. Ability to bend, kneel, stoop, lift, carry objects such as boxes of materials weighing up to 35 pounds, by hand or with the use of a cart or hand truck. Ability to use a two-way radio and learn basic radio codes.

Hired candidate must pass a background check through the Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) prior to appointment start date.

Preferred Qualifications: Knowledge of UCR campus, university policies and procedures and the UC Riverside Financial System (UCRFS).

Knowledge of Maintenance Repair Operations (MRO) commodity.

Additional Information: In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
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  • Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.

  • In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.

  • U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."

  • Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • U.S. News and World Report's Best Graduate Schools (2016) including:

    • Graduate School of Education - 62nd among ranked schools

    • Bourns College of Engineering - 71st among ranked schools

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview