Assistant Director of Alumni Relations

San Diego
Aug 01, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Assistant Director of Alumni Relations

Department: School of Business
Admin Full-Time
Job IRC#24778

Job Description:

The Assistant Director of Alumni Relations will be the primary point person for alumni affairs within the School of Business, focusing on the development and implementation of effective alumni engagement strategies and is a key member of the Development and Alumni Relations staff. Working in concert with personnel in University Relations, the Assistant Director will jointly manage outreach, communication and records, and ensure effective knowledge sharing about School of Business alumni matters across the university. This individual will take a hands-on approach regarding alumni engagement opportunities by establishing, enhancing and expanding internal university relationships with Career Services, Program Directors, Executive Directors, Area Chairs, Faculty and corporate representatives to ensure productive volunteer involvement for internships, career placement and advancement, sponsorships, guest lecturing, mentoring and fundraising. Additional responsibilities may include community outreach and School promotional and reputation-building activities. The incumbent will be responsible for full execution of strategy and tactics and measurable results.

The Assistant Director of Alumni Relations reports to the Director of Development for the School of Business Administration, and may periodically be asked to supervise staff and student workers.

Duties and Responsibilities:
Management of School of Business alumni and affinity groups

• Engage domestic and international alumni by coordinating and implementing new and existing alumni outreach opportunities, programs and services designed to foster a lifelong connection between alumni and the School and in conjunction with USD's central Alumni Relations office. Establish and maintain regional champion volunteers in areas outside of San Diego with significant alumni populations. Coordinate volunteer programs and services to engage and cultivate a national and international network of alumni volunteers
• Form key alumni relationships/partnerships to maximize representation of the School and USD. Work with student organizations to instill and promote life-long participation and networking and to create volunteer participation opportunities for alumni
• Manage all aspects of the School focus groups (or equivalent) including its members, scheduling and facilitating meetings, internal/external events. Track member progress on projects to ensure that tasks are completed and goals are being met
• Elevate both School and University Relations through productive collaboration and cooperation with central University Relations, graduate and undergraduate programs, centers and institutes, aligning activities with the overall strategic engagement goals of the School and USD. Proactively inform, advise and collaborate with graduate program leadership, career services , School faculty and student organizations
• Actively identify and act on opportunities to highlight, promote and publicize School alumni and accomplishments with University Relations and Advancement to increase recognition and exposure for both School and alumni
• Identify, cultivate, build, manage, support and execute successful individual specific engagement activities, alumni events and programs
• Track and report key performance measurements and alumni interactions in Advance database
• Create, schedule, budget and travel to meet with alumni, host and/or represent School at alumni events and homecoming, support alumni chapters in various cities, and related events

Development-related Activities

• Working cooperatively with Dean and Director of Development act as primary contact for regional champions. Facilitate prospect identification and cultivation activities of volunteers
• Develop, promote and implement small group/industry/topic specific networking activities for mid-profession and C-level alumni, parents and corporate representatives
• Collaborate and partner with University Relations and other campus school events and activities to identify potential donor prospects
• Proactively promote, engage, track and acknowledge alumni participation in University and campus school partner collaborative events, seminars, speaker series, celebrations, etc.
• Participate and collaborate in periodic strategic planning sessions and reviews with Dean, Director of Development and University Relations to maximize use of School's limited resources targeted to increase alumni involvement and financial support
• Coordinate with alumni volunteers and internal School representatives in the implementation and successful production of twice-annual CEO lecture series targeting students, alumni, parents, local and national business leaders to enhance the reputation and visibility of School and USD (If approved and implemented)

Outreach and communication to alumni

• In cooperation with University Relations and School Marketing Director participate in a comprehensive alumni communications strategy utilizing e-newsletters, alumni websites, and online communities. Manage the school's alumni social networking channels, including LinkedIn, and Facebook pages. Monitor emerging social networking tools and applications to recommend new channels to pursue. Collect, write, and edit content for targeted publications
• Create and disseminate periodic updates to alumni
• Cooperatively partner with School Director of Marketing and Communications to ensure consistency of brand, messaging and content
• Serve as the administrative lead for the USD School of Business's LinkedIn group
• Review daily press clippings to identify newsworthy items about the school and alumni
• Cooperatively partner with graduate program recruitment activities by representing School at events, programs and other activities
• Other duties as assigned


This is an administrative position within the School of Business and requires significant prior experience and track record with the varied responsibilities of the position listed above.

Minimum Qualifications:

Education: Graduation from an accredited college or university with a Bachelor's degree. Experience: 3 years of experience in alumni relations and non-profit/volunteer management or equivalent.

Preferred Qualifications:

Education: Undergraduate degree from an accredited college or university, with a strong preference for studies in a business discipline. Experience: 5 years of experience in alumni relations and/or marketing, plus an extensive background in the use of social media and direct e-mail software for communications and engagement purposes. Experience with iModules desirable.

Performance Expectations: Knowledge, Skills & Abilities:

The performance expectations for the Assistant Director of Alumni Relations include the following:
• Strong Interpersonal and verbal/written communication skills
• Self-motivated and self-directed
• Goal oriented
• Sense of urgency
• Ability to work collaboratively and collegially with alumni, faculty, staff, and students
•A commitment to the values-based educational mission of the School and USD
• Event management knowledge and skills
• Strong time and budget management and negotiation skills
• Familiarity and skill with donor database systems
• Strong organizational and multitasking skills to plan, prioritize, manage and complete a variety of projects.
• Demonstrates good judgement, problem solving and decision-making skills
• Exemplary customer service standards
• Ability to assume responsibility and effectively resolve problems
• Comfortable with change
• Detail oriented, organized, and accurate
• Willing to work extra hours and travel as needed

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Salary: Commensurate with experience; Excellent Benefits.

The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits

Hours: 37.5 hours per week; usual work hours 8:30 am – 5:00 pm

Closing date: Open Until Filled

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus.For more information,

Click Apply Now to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at

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