JOB NO.: 102600-US

Work Type: Staff-Full Time


Location: Madison

Categories: Accounting, Finance, Purchasing, Human Resources, Payroll, Office & Administrative Support

Employment Class: University Staff-Ongoing

Position Vacancy ID: 102600

Working Title: Payroll and Benefits Coordinator

Official Title: PAY & BEN SPECIALIST ADVANCED(21312)


FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $17.25

Job Summary:

Starting pay is based on experience with a minimum starting rate of $17.25

This position's main function is to be responsible for the payroll and staff benefits program for the University of Wisconsin Survey Center for all employment types according to the rules and regulations established by UW_Madison. This position reports to the Business Office Manager at the University of Wisconsin Survey Center (UWSC), and collaborates with other senior members of the UWSC team for the recruitment, hiring and appointment process for all personnel.

Our department is independently responsible for performing a wide variety of activities in the UW Human Resources System (HRS). Our department is Centralized Plus and performs many of the duties for itself typically performed at the divisional level. Responsibilities include all HRS modules relating to payroll, leave accounting, benefits, funding and human resources for Academic, University Staff, Temporary Employees and Student Hourly appointments. This position requires a thorough knowledge of university payroll and benefits and with internal departmental operating procedures.

Position will independently process, audit and reconcile routine and complex financial transactions such as travel reimbursements and purchasing for the department. This position must be well-versed in the use of Microsoft Office. Knowledge of QuickBooks would be an advantage. The ability to take initiative for interpreting, developing and documenting procedures based upon UW Survey Center's and UW Madison's rules and regulations, financial policies and procedures is also required. Precision in bookkeeping along with adherence to established accounting and auditing principles is essential. Knowledge of UW-Madison purchasing and travel rules and regulations is a plus.

This position is also responsible for a variety of administrative duties such as ordering supplies, coordinating with the Building Manager, maintaining office equipment, maintenance needs and schedules, along with other duties as assigned.

Schedule Comment:

Hours 7:00am- 3:45 somewhat flexable

40 Hours per week

May entail some sporadic evenings or weekends


Amy Cleveland
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Please click on the "Apply Now" button to start the application process.

For questions on the position, contact Carrie Barrett at 608-262-8403 or email at

To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.

Cover letters will be used as a writing sample and to determine the best qualified applications. Thus, your cover letter should address your qualifications as they pertain to:

-Knowledge of UW payroll policies and procedures.
-Knowledge of the State of WI benefits programs.
-Experiences with data entry, auditing and reconciling

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: 31 Jul 2017 Central Daylight Time

Application Close: 1 Sep 2017 11:55 PM Central Daylight Time