Grant Analyst

UCLA, Los Angeles
Jul 31, 2017
Institution Type
Four-Year Institution

Student Affairs currently manages community, corporate, state and federally funded grants with the expectation of growth. At present each grant funded project has its own infrastructure to include a project director, fiscal officer and program staff. The Assistance Vice Chancellor (AVC) for Campus Life is responsible for the general oversight of each grant.

The Grant Analyst will report directly to the AVC to coordinate the grant opportunities for the organization, working closely with the UCLA Office of Contracts and Grants Administration, External Fund Management and External Audit to ensure compliance with grant agencies and UCLA's grant policy and procedure. This position is responsible for a variety of duties related to pre and post award administration of local, corporate, state and federal sponsored projects, sales and service funds. The incumbent also works with Student Affairs Development and Corporate Partnerships to develop strategic funding opportunities and resources through fundraising, sponsorships and grants.


The Grant Analyst will be researching and identifying government and private funding prospects for the various Student Affairs departments. This requires fostering relationships with federal, state and private funding agencies, including, creating associations and partnerships with governmental and nongovernmental support of Student Affairs initiatives. There is also responsibility for designing and developing program models in collaboration with Student Affairs departments for new, enhanced and expanded activity worthy of grant opportunity. The position will collaborate and consult with the Student Affairs Information and Research Office to determine effective analytical strategies that can shape the design of existing and new grant opportunities.

It is also expected that the Grant Analyst will be working closely with departmental administrators to ensure the proper administration of budgets and accounting of funds. The administration will include the initial award approval to the closing of each grant account in accordance to Grant requirements and budget and University policies and procedures, as well as other provisions required, dependent on the fund source.

Additional duties include advising departmental administrators on the coordination and submission of required fiscal and performance reports to include preparing journal entries, reviewing cost transfers, preparing quarterly general ledger reconciliation and scheduling regular meetings with appropriate staff..

Application Instructions

Applicants must submit their qualifications via UCLA's Career Opportunities website at  Reference position #26401.     AA/EEO

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The complete listing of qualifications is available on UCLA's official job posting.


  • Knowledge of State, Federal and corporate grant regulations and cost share requirements.
  • Ability to work collaboratively in a team-oriented environment across organizational lines and at all organizational levels.
  • Demonstrate grant management skills.
  • Ability to work effectively with multiple competing priorities, manage projects, and meet deadlines.
  • Flexibility required for occasional work during heavy deadline projects.
  • Demonstrated written communication skills to prepare concise, logical, grammatically correct analytical reports, correspondence, policies and procedures.
  • Skill in oral communication to interact effectively with all levels of organization on an individual basis and in a group setting.
  • Demonstrate community skills in understanding citizenship, diversity/pluralism, local community, global, and environmental awareness.
  • Skill in critical thinking and problem solving in order to make analysis, synthesis, evaluation, decision making and creative thinking.
  • Must have information management skills to collect, analyze and organize information from a variety of sources.
  • Interpersonal skills in order to work in a team, establish professional and cooperative relationships with staff, faculty, and community partners.
  • Conflict resolution.
  • Working knowledge of PC use and database management functions, Word, Excel, including advanced functions, and queries.
  • Skill in handling confidential and sensitive information with discretion.
  • Bachelors' degree and 3 years work experience in a grant capacity; or an equivalent combination of education and experience.


  • Demonstrate experience managing multiple fund sources.
  • Relevant experience working with a variety of funding agencies and experience with working with grant project directors.




UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy -

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