Stewardship & Development Communications Coordinator, Stanford Law School

Stanford University

Stewardship & Development Communications Coordinator, Stanford Law School

Job Number:

Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University.


The Stewardship & Development Communications Coordinator is a key member of the Stanford Law School External Relations team, principally supporting the areas of Stewardship and Development Communications. Reporting to the Director of Development, Major Gifts, she/he will play an integral role in delivering on and continuously enhancing Stanford Law School's commitment to the outstanding stewardship of its donors, including timely and accurate recognition of their gifts. Key aspects of this role include writing all thank you notes and cards for donors to the law school, managing stewardship event registration and communications, gift fund data, analytical reporting, and providing a full range of administrative support for the Stewardship & Development Communications team. S/he must be a strong team player and develop a thorough understanding of the Office of External Relations' objectives, priorities, and projects.


  • Develop knowledge of the Stewardship & Development Communications area at the Law School, as well as an understanding of how it relates to schools and departments around the university.
  • Enter and maintain accurate database information on individual gift accounts to ensure accurate recognition and stewardship; identify and remedy inaccuracies in gift or pledge records.
  • Draft donor and general correspondence for the Dean and Senior Associate Dean.
  • Research, create, and produce donor listings for events and communications as necessary.
  • Establish new/maintain existing gift funds and related documentation, including drafting and vetting donor gift and pledge agreements with Stanford's Office of Planned Giving.
  • Assist with stewardship events and external relations events, including creating invitation lists, drafting event communication, managing RSVPs, preparation of attendee bios, coordinating with vendors, and staffing.
  • Respond to inquiries from fundraisers and donors about donor giving histories, backgrounds, etc.
  • Assist in the production of high-volume annual reporting.
  • Process invoices for the Stewardship team.
    * - Other administrative and event support as assigned


    Education & Experience:

    Bachelor's degree and one year of relevant experience or combination of education and relevant experience.

    Knowledge, skills and Abilities:

  • Strong attention to detail.
  • Superior organizational skills.
  • Team player and works well with others.
  • Excellent writing and proofreading skills.
  • Comfortable in a fast-paced office and creative thinker.
  • Strong customer-service focus; excellent interpersonal and communication skills.
  • Sharp analytical capabilities and comfortable working with financial reports and data.
  • Ability to listen and respond with diplomacy and tact.
  • Ability to manage multiple projects with competing deadlines.
  • Ability to maintain a high level of confidentiality and discretion.
  • Proficient in MS Office Suite and database applications.


  • Frequently perform desk-based computer tasks, stand/walk, sit, use a telephone.
  • Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
  • Ability to obtain and maintain a Non-commercial Class drivers license.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May require working flexible hours, including nights and weekends.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

    Job: Development

    Location: School of Law
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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