Program Coordinator, Global Projects Program (GPP)

Program Coordinator, Global Projects Program (GPP)

Worcester Polytechnic Institute

Department: IGSD

Position Status: Administrative Exempt Positions

Basic Function:
The Program Coordinator is responsible for coordination and oversight of key programs and processes within WPI's Global Projects Program. This position is a staff member in the Interdisciplinary and Global Studies Division (IGSD) and reports to the Executive Director.

Principal Duties and Responsibilities

  • • Support the processes for recruiting, selecting, and preparing students for off-campus Interactive Qualifying Projects (IQPs) while working with faculty advisors and center directors from every department on campus
  • • Develop and deliver orientation sessions for students participating in the GPP
  • • Support risk management practices, including, but not limited to: registering students with the United States Department of State, reviewing participant health forms, creating threat and risk assessments for WPI project centers
  • • Participate as a member of the IGSD incident management team, including the rotation for the on-call duty officer phone
  • • Provide day-to-day oversight of the processes for recruiting, selecting and preparing students for off-campus Humanities and Arts Centers while working with faculty advisors and center directors from every department on campus
  • • Manage Global Ambassador program and coordinate activities for this group throughout the year
  • • Manage the acquisition and maintenance of data and administrative records (student, advisor, financial & budgetary) that support IGSD program activities
  • • Respond directly to inquiries from students, parents, faculty and staff
  • • Manage program assessment activities, including disseminating evaluation surveys to returned students, advisors, and project sponsors, and collecting and reporting on response data
  • • Coordinate web and print publications for the department, including: organizing the production schedule, editing documents, providing detailed content management and verification of accuracy for all of the division’s print and web publications that disseminate program information, project results, health, safety, and risk management policies and protocols, etc. for prospective project sponsors, parents, students, faculty, staff, and other critical audiences (e.g., Going Global Handbooks for students and parents, Advisor Handbook)
  • • Coordinate visa process for program sites that require it
  • • Manage group travel and coordinate relationship with travel services vendor
  • • Develop components for WPI’s Global Portal web site and utilize Terra Dotta software program to manage student records and produce reports
  • • Coordinate special events on and off campus and support other outreach efforts of the IGSD
  • • Represent IGSD at on-campus events and deliver presentations on WPI’s Global Projects Program and other topics
  • • Oversee the logistics and communications for Cost of Business and Living Adjustments (COBLA) for faulty advisors
  • • Conduct 1-2 site visits per year to domestic or international project centers
  • • Other duties/projects as assigned

    Position Requirements

  • • Bachelor’s Degree +1-3 years relevant experience
  • • Experience studying or working abroad for an extended period of time
  • • Strong project management skills
  • • Excellent oral and written communication skills
  • • Strong presentation skills
  • • Excellent computer skills, including proficiency with Microsoft Word, Excel, Power Point
  • • Ability to work independently, prioritize workload, and adapt and be flexible in response to changing demands
  • • Ability to communicate effectively with students, faculty, staff, parents and other constituents
  • • Experience responding to field incidents desirable
  • • Experience with Terra Dotta Studio Abroad software desirable
  • • Experience working in a study abroad office desirable
  • • Experience with program assessment desirable
  • • Proficiency in a language other than English a plus

    Posting Date: 07/25/2017

    Open Until Filled: Yes

    Special Instructions to Applicants:

    EEO Information:
    We are an Equal Opportunity Employer and do not discriminate against applicants due to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability. We are looking for individuals who value creativity, diversity, inclusion, and collaboration.

    Criminal Background Check Statement:
    A pre-employment criminal records check is required.

    To apply, visit:

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