Operations Manager, Music Library

Jul 31, 2017
Institution Type
Four-Year Institution

Stanford University

Operations Manager, Music Library

Job Number:

The Library Specialist performs a wide range of complex and/or interrelated duties involving a high level of decision making within one or more functional areas of a library. Applies knowledge of overall system and works mostly independently with a high degree of initiative. May supervise employees and manage a unit or after hours operations by overseeing daily operations and updating and maintaining facilities and equipment.

Core Duties:
Facilities and Financial
  • Manage daily operations of a library unit to include circulation, serials, course reserves, public services; ensure sufficient staffing during all open hours.
  • Verification of Departmental Purchasing card transactions.
  • Monitor the Equipment, Materials & Supplies budgets.
  • Participate in the development, implementation and interpretation of policies concerning the organization, circulation and care of the collection.
  • Order and maintain work supplies for library.
  • Serves as liaison with appropriate SUL departments such as Serials, Binding and Finishing, Conservation, Privileges, etc.
  • Serve on library committees or groups as required or needed.

    Public Interaction
  • Apply public service skills to resolve circulation problems and promote patron satisfaction.
  • Interact with management and colleagues within and outside the functional area.
  • Lead library orientation tours.

    Materials Processing
  • Set up procedures and oversee materials processing work especially for serials, recordings, and scores.

  • Hire, train, supervise, evaluate and schedule staff and student assistants.
  • Review/Approve time cards.

    Collection Maintenance
  • Plan and supervise work associated with collection shifts and transfer of materials.

  • Answer directional and informational questions and assist users with ready and basic reference questions.
  • Instruct users in the use of the library catalog, databases, and other information resources.

    Computing Support
  • Use on a daily basis common computer programs such as word processing, spreadsheets, Web browsers, and email.
  • Use chat software to answer patron questions.
  • Use library content management system software.
  • Perform the duties of Expert Partner, providing first-level technical support for the unit.
  • Troubleshoot and resolve complex technical issues.

    Project Focused Work, including job duties such as:
  • Serve on library committees or groups as required or needed.
  • Plan and supervise special projects as needed, including annual stacks measurement project. Compiles, analyzes and reports needed statistics.

    Minimum Education and Experience Required:
    Bachelor's degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience.

    Minimum Knowledge, Skills and Abilities Required:
  • Experience with direct interaction with patrons.
  • Demonstrated organizational skills.
  • Able to apply judgment in choosing procedures and evaluating alternatives.
  • Demonstrated ability to perform detailed tasks accurately and efficiently.
  • Demonstrated ability to be flexible and work well under pressure.
  • Record of excellent attendance.
  • Experience using or ability to learn one or more library automated systems.
  • Knowledge of or ability to learn Library of Congress call number systems.
  • Proven track record with handling complex procedures from beginning to end.
  • Experience in searching online catalogs/databases.
  • Experience working in an academic or large public library system.
  • Demonstrated supervisory experience in complex environments.
  • Proven experience in day-to-day oversight of a highly variable workplace.
  • Exhibit strong analytical skills.
  • Proven ability to apply sound judgment and seek constructive solutions to problems.
  • Background in managing projects with help from individuals and as part of a team.
  • Ability to take initiative, plan and prioritize work, and meet deadlines.
  • High degree of comfort in the use of computers in a networked environment for word processing, spreadsheets, database management, financial systems, and communication.
  • Demonstrated ability to learn and synthesize new information quickly.
  • Ability to communicate effectively in oral and written English.
  • Proficiency in using SirsiDynix's Symphony.

    Other Relevant Knowledge, Skills and Abilities may include:
  • Knowledge of the structure and organization of Stanford University Libraries.
  • Academic background or in-depth knowledge of classical music and ability to read music through significant coursework or personal experience with a BA degree or equivalent in music highly desirable.
  • Proficiency in using SirsiDynix's Symphony.
  • Excellent public service skills with a strong patron oriented service philosophy.
    Certificates and Licenses Required

    Physical Requirements
  • Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs.
  • Ability to work in an environment that is dusty and or moldy.
  • Ability to lift books that are up to 10 pounds.
  • Ability to kneel and reach.
  • Must be able to stand for many hours.

    Working Conditions
    Occasional evening or weekend hours may be required.

    Work Standards
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.

    Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Library

    Location: University Libraries
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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