Assistant Director, Office of Professional Development

Location
Raleigh
Posted
Jul 31, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Position Number: 00046967

Primary Function of Organization Unit: The Office of Professional Development (OPD) within Continuing and Professional Education (CPE) reports to the Vice Provost for the McKimmon Center for Extension and Continuing Education. OPD is the administrative unit within North Carolina State University with campus-wide responsibility for marketing, managing and implementing non-credit seminars, workshops, short courses, conferences and in-house training programs. It is the mission of OPD to develop and present viable continuing education and professional development programs to the business, industrial and governmental communities, professional organizations and the general public, according to the identified needs and demands of a changing work force. The OPD staff is housed in the McKimmon Conference and Training Center, which provides meeting space and equipment. In conjunction with faculty and academic units, OPD assesses training needs, designs and develops programs and in partnership with the academic units, delivers programs in the McKimmon Center and other locations in North Carolina and nationwide.

Essential Job Duties: The Assistant Director is the main contact for the Office of Professional Development (OPD) for designated continuing education programs. This position works independently by skillfully coordinating and prioritizing multiple tasks and responsibilities. The Assistant Director displays thorough knowledge of the programs, policies and procedures of OPD and North Carolina State University to successfully and independently perform the tasks accorded to this position. The duties include, but are not limited to, preparation of marketing materials, proceedings, reports and other program related materials; logistics facilitation, budget management and program closeouts; exhibit management; frequent consultations with program planning committees; working with other staff and consultants to ensure excellence in all aspects of program implementation. The Assistant Director must have strong skills in program management, decision-making, problem solving, flexibility in work schedule, and personal accessibility to accommodate out-of-the ordinary program schedules. Contact with the public is voluminous and essential to the life of the organization and the accomplishment of its mission. A positive image of the office must be projected during phone calls and personal contacts with clients and program staff.

Minimum Education/Experience:

Department Required Skills: Possess evidence of strong skills in program management, decision-making, problem solving, flexibility in work schedule and personal accountability to accommodate out-of-the ordinary program schedules. Contact with the public is voluminous and essential to the life of the organization and the accomplishment of its mission. Essential skill in the knowledge of and ability to use correct grammar, vocabulary, spelling, proofreading and office terminology to compose and/or proofread correspondence, reports, program agreements, agendas, brochures, and other OPD materials. Also essential is skill in communicating effectively both orally and in writing. A positive image of the office must be projected during phone calls and personal contacts with clients and program staff. Leadership skills are essential as the Assistant Director works independently with Program Chairpersons in guiding the decision making process for program implementation. The position requires the ability to review and process information to exercise judgment to determine a conclusion, action, or compliance with applicable rules, regulations, and policies. Require five years of event planning and coordination experience.

Preferred Experience, Skills, Training/Education: Prefer a Bachelor's Degree and/or 6 years work experience in continuing education, adult education. Business administration, and experience in developing and managing educational training program in university/college continuing education or in business, industry, or governmental settings. Proven experience in management and event planning, and demonstrated ability in writing, editing, and making oral presentations. Sophisticated knowledge of multiple computer programs and databases is required. Individual must be a self-starter with initiative to work independently, often under pressure, to meet deadlines. At least three years of the event planning coordination experience to be in the field of continuing education. Prefer event management certificate.

Necessary Licenses and Certifications: The Assistant Director will be required to earn the Certified Program Planner designation if they have not previously obtained that credential from the Learning Resources Network (LERN). Certified Meeting Planner is also acceptable. North Carolina Driver's License is required.

AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.