University of North Texas Health Science Center - Academic Program Coordinator
The Educational Programs Department at the University of North Texas Health Science Center is seeking to hire a Academic Program Coordinator to join our team. Responsibilities of the position include but are not limited to: * Assures quality through compliance with departmental policies, hospital, and external regulatory agency guidelines.* Primary liaison between the Residency Program Director, Chief Residents and GME Faculty with the Office of Graduate Medical Education and affiliated teaching sites concerning Residency Program matters.* Maintains proficiency in accrediting body and specialty certification board requirements and monitors program compliance.* Manages and coordinates all administrative duties relative to the resident recruitment and selection process. Manages computerized Electronic Resident Application System (ERAS).* Ensures completion of application materials and maintains confidential applicant files.* Schedules applicant interviews and coordinates interview days. * Develops and maintains applicant databases; staffs residency selection and applicant ranking committees; prepares and submits resident Rank Order List.* Assists in the design of and maintains residency program web site.* Coordinates and administers in consultation with the Office of Graduate Medical Education the timely and accurate implementation of numerous personnel and regulatory procedures for incoming, continuing and graduating residents.* Performs data management, tracking and reporting functions utilizing various Graduate Medical Education software programs.* Establishes and coordinates with the Program Director and Chief Resident training site rotation schedules, clinic schedules, electives and other Resident assignments; maintains accurate records of resident schedules and provides documentation for program accreditation, Medicare reimbursement and other purposes.* Provides information, support and problem solving for residents and program faculty on a wide range of residency personnel and program issues.* Assists with the development of orientation and curriculum materials for residents.* Assists with resident data collection for statistical documentation of resident experience. Responsible for program data collection and the preparation of all program accreditation documents and reports.* Manages confidential resident performance evaluations as well as evaluations of faculty and the educational program. * Prepares reports and correspondence related to highly confidential materials.* Coordinates conferences, grand rounds, outside guest speakers and other formal didactic events.* Works on routine and special projects including orientation activities, resident retreats, in-service examinations and graduation.* Schedules elective courses for visiting medical students on all services in collaboration with other departments.* Maintains residency alumni data base and alumni relations and processes verification of training forms for previous residents. * Assists with scheduling resident presentations at departmental seminars.* Provides administrative support for the residency program director and associate program director.* Manages program budget accounting for residency related expenditures.* Assists with the preparation and recording of meetings.* Adheres to internal controls as established for department. * Performs other job related duties as required or assigned.