University of North Texas - Administrative Specialist IV
The CLASS-Dean's Office Department at the University of North Texas is seeking to hire an Administrative Specialist IV to join our team. The successful candidate will support the Development team in the Dean's office. This position also provides administrative support for the Dean's Office. Responsibilities of the position include, but are not limited to:* Provide administrative support for Development Team and Advisory Board, which includes: * Schedule and confirm appointments with donors, alums, faculty and other administrators.* Make "cold calls" to individuals identified as donors/potential donors.* Preparing IDOs, ePro requisitions.* Scheduling of meetings, typing correspondence.* Process travel vouchers.* Managing cards and mailings.* Updating Excel spreadsheets, updating development website.* Merging and printing letters and invitations.* Developing Thank you letters for the Dean.* Maintain existing files and create new files with donor information.* Coordinate and attends Development Team meetings.* Run errands on and off campus for development team.* Research data for one-time requests from departments and programs and prepares appropriate reports.* Works with Central Development regarding data requests for all departments and CLASS development staff.* Receives, documents and delivers to Central Development all gifts received for CLASS departments, and resolves any problems associated with them.* Maintains audit trail of all donations received through CLASS development Office.* Work with CLASS annual Phonathon, providing CLASS information, food, and incentives for the callers.* Works with departments to help manage scholarship files, procedures, and processing.* Other duties as assigned.The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing. The successful candidate will possess a High School diploma or GED equivalent and four years of progressively responsible office administration experience. Substitution of education for experience allowed. The following knowledge, skills, and abilities are required:* Intermediate MS Office skills.* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.* Ability to conceptualize, plan and organize multiple assignments effectively.* Ability to work on tasks utilizing judgment, tact, and resourcefulness.* Knowledge of basic accounting/budgeting procedures.* Skill in developing and maintaining good working relationships.* Knowledge of supervisory practices and principles.* Knowledge of policies, practices, procedures and terminology of assigned function.