Records Retention Technician

Location
Houston, TX
Posted
Jul 29, 2017
Institution Type
Community College


The Organization

Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We're proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.

The Team

Be a part of a dynamic community dedicated to providing the resources, guidance and inspiration needed to create the ultimate student experience: from registration and financial aid applications to the first time they arrive at one of our Centers of Excellence or log in to their first class, from academic success planning to providing a safe environment, and from connecting them with community networks to launching them into the career of their dreams. Make their student experience exceptional.

We are currently seeking a Records Retention Technician who will advance the institution's proud tradition of excellence in academics, student life and community service.

The Opportunity
You: You thrive on helping students achieve their educational and career aspirations, and you're looking for an opportunity where you can continue to learn and grow in your career.

Your mission: We'll rely on you to create, update and maintain a records retention schedule program for HCC.

Your work: Highlights
In this role, you'll sort and categorize department records into record series and research appropriate retention values for each series. You'll work with departmental personnel in the initial stages of document evaluation, and conduct period record inventories. In collaboration with Records personnel, you'll maintain retention scheduling of information stored in all types of media (e.g., electronic, optical, microfilm and hardcopy files). You'll ensure that record destruction authorizations are processed in a timely and accurate manner. You'll also maintain the tracking system for background information regarding citations and any changes to citations. Finally, you'll validate and maintain the Records Imaging and Imaging System.

Professional Development Opportunities
At HCC, we support job-related professional growth that will enable you to advance your career goals, increase institutional effectiveness and improve the quality of our programs and services. You'll discuss with your supervisor the training programs, conferences, courses and/or other relevant professional development activities you could participate in throughout the year.

Next steps: If you always have the student experience in the forefront of your planning and execution, if you're a collaborator, an innovator and a person who gets things done, apply today!

Qualifications
SEE JOB DESCRIPTION
Core Competencies
SEE JOB DESCRIPTION
Location

Houston is a city with limitless possibilities:

  • Third-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55.
  • 145 languages are spoken here.
  • Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
  • Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo.
  • The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
  • World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation's top institutions.
  • With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene.
  • Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

    If this sounds like the role for you and you're ready to join an amazing team, please apply right away.

    It is the policy of the Houston Community College System to provide equal employment opportunities without regard to race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. Individuals with disabilities, who require special accommodations to interview, should contact the Employment Services Office at (713) 718-8565.
    HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

  • EDUCATION
    High School Diploma or GED required. Associate's degree preferred.

    EXPERIENCE
    Minimum of two (2) years experience in Records Management required.

    KNOWLEDGE, SKILLS, AND ABILITIES
    Possess a valid Texas Driver's license.

    Ability to travel to multiple locations.

    Ability to work under pressure and adhere to set schedules.

    Ability to conduct LGL research with knowledge of sources of retention information.

    Ability to work independently and with minimum supervision.

    Good oral and written communication skills are necessary to interact with all levels of management, co-workers and staff to ensure consistency and proper procedure implementation.

    Thorough knowledge of records management techniques, including computer technology applications to retention policies.

    Working knowledge of Microsoft Windows environment including: Windows, MS Word, MS Excel, MS Power Point and MS Access.

    PI98841808