Director, Facilities Resources and Planning

Washington, D.C.
Jul 29, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution


Job Description Summary:

Facilities and Campus Development (formerly Planning, Development & Construction and Facilities Services) is comprised of several units that operate and maintain university facilities, including but not limited to providing quality support services for the physical environment of the university, campus planning activities, construction projects, campus development, building maintenance and plant operations, and oversight of building related regulatory matters.

The Director of Facilities Resources & Planning (formerly Facilities Planning and Design Review) reports to the Assistant Vice President of Facilities and Campus Development and includes following reporting units:

Interior Design
Project Administration
Quality Assurance and Administration
Relocation Services
Reuse Services

Responsibilities include but are not limited to:

Provides oversight for the stewardship and environmentally responsible development of all internal and external space on all campuses, including initiatives in campus landscape, streetscape, green roofs, water and energy efficiency, university design standards, vertical transportation, LEED, interior materials and finish selections, furniture (FFE), recycling, furniture reuse and relocation services; provides guidance on ADA compliance.

Serves as a liaison among University offices on all campuses to help ensure that the planning for future projects address facilities conditions and needs, total cost of ownership of physical assets, departmental requirements, University priorities and design standards, and sustainability initiatives. Meets quarterly with key University stakeholders to address project planning related issues and needs.

Develops and fosters a customer-service and customer-response focused team and oversees continual improvement of processes, Standard Operating Procedures, etc. to enhance the service levels of Facilities and Campus Development.

Develops (in coordination with other relevant University offices) and maintains University standards for design, signage, construction, interior finishes and furniture, space, building cost metrics, etc. Serves as the primary source to the University community for University design standards, recommendations, and guidance.

Oversees, in coordination and collaboration with Facilities and Campus Development units, energy audits of building systems to assess areas of potential operational cost savings, Facilities Condition Assessments, total building life cycle modeling, capital renewal prioritization, cost metrics database, commissioning, etc. and makes recommendations to AVP for Facilities and Campus Development.

Assists, in cooperation with other areas of the Facilities and Campus Development Department, in pro-actively participating in establishing priorities, recommending consultants, reviewing the progress of programs and activities, and maintaining a current awareness of all new construction and renovation projects and campus energy reduction programs.

Works with Architectural, Engineering, Landscape Architecture Departments and Facilities and Campus Development to investigate alternative methods of design, construction, utilities, and storm water and landscape management.

Provides support and information to Service Delivery and Property Management, Campus Development, Facilities Management, Utilities and Engineering, Campus Planning, and other departments within the Division of Operations. As appropriate, provides support and information to the Offices of the Vice President and Treasurer, Real Estate, and General Counsel and other University departments.

Oversees the development, updating, and facilitation of the University Design Standards and Design Review Teams to support campus development and building maintenance initiatives across the University.

Consults and serves as a resource for Facilities and Campus Development on issues of University design standards, project planning, architectural/engineering consultant procurement, and sustainability guidelines. Provide in-house coordination and support of the required LEED process and certification for campus development projects.

Manages the five-year capital budget development process and reports on progress to AVP for Facilities and Campus Development and other departments within the University. Works closely with University departments to facilitate and develop statements of needs, funding sources, and request for consideration for capital budget planning in alignment with University initiatives, mission, goals, and available funding.

Makes recommendations for capital planning, budget and prioritization with regard to facilities infrastructure, campus environment, renovations, new construction, energy and environmental improvements to the physical development across the University campus' to support the growth and enrichment of enrollment, curriculum, technologies, and community presence.

Supports Facilities and Campus Development with execution of their duties related to interior finishes and furniture, relocation and reuse management, project administration and QA/QC, vertical transportation recycling efforts, and planning coordination/alignment with University facilities (e.g., bed count, parking count, streetscape and amenities plans, and historic district plan).

Provides guidance to University departments/customers and advises them on University standards, budget process, five-year Capital Plan, project planning, and consultant procurement processes.

Maintains currency in areas of expertise through attendance at conferences and seminars and study of relevant professional publications. May represent GWU at conferences and seminars.

Represents Facilities and Campus Development in University planning exercises, procurement efforts, collaboration with other University departments, etc. as directed by the AVP for Facilities and Campus Development.

Provides a resource for LEED design implementation tools such as: techniques for implementing 'integrated design' process; strategies for achieving sustainable design goals during design and construction; detailed process recommendations for achieving each LEED credit; information about energy modeling software and methods; specification language to insure credits are actually achieved; information on life-cycle costing; guidance on developing a 'green' Request for Proposal.

Facilitates and coordinates initial/conceptual/preliminary project requests and requirements from University departments/customers to the Facilities and Campus Development team.

Develop a team environment for the different units of Facilities Resources and Planning and oversees the departments Standard Operating Procedures (SOP's) and business practices and procedures to ensure successful achievement of the established departmental goal of enhanced customer service driven by higher operating efficiencies for all core competencies of the department.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 8 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 6 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Bachelor's Degree in facilities management, engineering, architecture, business (or closely related field) or combined equivalent experience.

Five (5) years of direct and progressively responsible managerial and leadership experience in a higher education environment or equivalent large institution.

Educational Facilities Professional or Certified Educational Facilities Professional.

Advanced degree in facilities management, engineering, architecture, or business.

Strong oral and communication skills and strong customer service focus.

Demonstrated experience design, interior finished and furniture standards, capital budget planning, relocation, reuse, and recycling initiatives.

Experience developing and implemented short and long term strategic plans.

Demonstrated experience working in and fostering a diverse faculty, staff and student environment or equivalent large, complex decentralized environment.

Experience building teams with a focus on operational efficiency, customer service, and continuous process improvement.

Solid experience in developing and adhering to schedules, budgets, and operational parameters; metrics and reporting; establishing, implementing and monitoring Standard Operation Procedures; administration of contracts with outside vendors; making staffing assignments aligned to support demands; interaction with university, city and utility company officials, and ensuring compliance with local and state codes.


Campus Location: Foggy Bottom College/School/Department: Operations Family Facilities & Campus Ops Sub-Family Campus Planning & Design Stream Management Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday - Friday Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006528 Job Open Date: 07/28/2017 Job Close Date: 08/18/2017 If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
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Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

Documents needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents