Project Coordinator, Office of the Dean

Washington, D.C.
Jul 29, 2017
Executive Administration Jobs
Institution Type
Four-Year Institution


Job Description Summary:

The Administrative Associate, Office of the Dean at the Milken Institute School of Public Health is responsible supporting strategic planning, diversity and inclusion, communication efforts and other administrative operations and special projects in the Dean's office.

This position will report to the Senior Advisor to the Dean and Assistant Dean for Strategic Initiatives.

Responsibilities include:

- Provides assistance and coordination of strategic planning efforts of the Dean's office. Works on establishing procedures for the strategic planning process, coordinates meetings, collects and distributes information, tracks progress towards goals, and creates regular and ad hoc reports on the progress to internal and external constituents.
- Coordinates and supports the diversity and inclusion efforts of the Dean's office by tracking progress, coordinating activities and communicating results.
- Working with the Communication Office, supports communication efforts of the Dean's office, including drafting memos, creating infographics, distributing relevant information through the website, newsletters and visual displays throughout the School's building.
- Acts as a liaison on behalf of the Dean's office and coordinate various administrative and operational activities with offices throughout GW and external constituents.
- Plans and coordinates retreats and other types of events, working with vendors and GW offices on promoting and representing the School's work.
- Website content management using Drupal, maintains relevant information on the School's website to support various activities of the Dean's office. Maintains and builds comprehensive, highly organized and visually compelling information about the School's activities on the website.
- Proposes improvements to processes and serves on special projects and work groups to streamline administrative support to the Dean's office and further the outreach efforts.
- Provides administrative support in collaboration with other Dean's office staff, including making travel arrangements, processing invoices, scheduling meetings, maintaining calendars, coordinating reception of visitors and record-keeping.
- Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

- Highly organized, detail-oriented and motivated
- Working knowledge of project management techniques
- Excellent communication skills
- Working knowledge of website content management tools, e.g. drupal


Campus Location: Foggy Bottom College/School/Department: Milken Institute School of Public Health (SPH) Family Administration Sub-Family Administrative / Operations Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday, 8:30-5:00 Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006503 Job Open Date: 07/24/2017 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * Describe a situation when you identified an inefficient process and took steps to improve it.
    (Open Ended Question)
  2. * What is your preferred work and communication styles? In addition, describe a situation when you had to adapt to a different communication style that was preferred by your department or an external constituent.
    (Open Ended Question)
  3. * What strategies, tools and techniques have you found to be useful when working on projects and coordinating activities that included diverse working groups, as well as external constituents? How did you keep the participants continuously informed? How did you ensure that the project's schedule was on track?
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3

Documents needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3